Description

HR Assistant, HRCA2
Recruitment #2023-5-7873
Full-time, Permanent, Non-represented position.
Location: Northeast Region - Colville, WA.
T elework flexibility may be available and considered
Salary: $3,401 - $4,541 Monthly

Want to join something GREAT and make a difference?
The Northeast Region of the Department of Natural Resources is looking for a positive team member to join our team in Colville, WA as our HR Assistant. The HR assistant plays a valuable role to our HR Consultant by helping with the coordination of all aspects of the hiring process, organizing and checking completeness of all new hire documents, maintaining personnel files, etc. Compassionate communication will be key as the HR Assistant will be responsible to use both verbal and written communication styles to connect daily with region staff, as well as with other HR Program members and programs across the agency.

Our ideal candidate will have a background in Human Resources, or a Human Resources related field, to include knowledge of Washington State Labor and Industry laws and OSHA, and/or has a familiarity with health insurance benefits, retirement systems, life insurance, etc. This position will be the main point of contact for staff to ask questions about their health benefits, L&I claims and agency injury reporting procedures. This position has the responsibility to provide our Northeast Region staff and supervisors with outstanding customer service with the ability to maintain high levels of confidentiality.

If you are someone who enjoys working in a close, collaborative, hardworking team and have the qualifications listed below, please consider applying for the Northeast Region HR Assistant position.

Duties

Responsibilities:
HR Support/Personnel Actions

• Assists the HR Consultant with the coordination of all aspects of the hiring process
• Organize and check completeness of all new hire documents.
• Provide employee orientation information, ensure all documentation is collected, forwarded and filed timely and in accordance with agency policy and record retention schedules.
• Maintain all personnel related files and personnel action tracking.
• Maintains computer database programs for the region HR Program

Washington State Labor and Industry Claims, OSHA and Initial Incident Reports (IIR)

• Support region employees by handling inquiries from L&I and explaining L&I processes to employees for all workplace injuries.
• Responsible for compiling historical Labor and Industry accident information for Northeast Region to be used by higher levels of management and the region’s Safety Committee.
• Tracking and maintaining region Initial Incident Reports (IIR) by ensuring all signatures and appropriate documentation have been received and following up with supervisors when documentation is needed.

Region Benefits Specialist

• Determines benefit eligibility using PEBB guidelines.
• Responsible for gathering all benefit enrollment forms and follow up for eligible employees.
• Responsible to enroll employees into all benefits systems, PEBB, MetLife, LTD, DRS, etc. and for ending employee benefits enrollment at time of separation.
• Develops and maintains employee benefits files, tracks pending insurance requests/changes, and keeps employees informed of status.

Qualifications

Required Qualifications:

• High School Diploma or equivalent
• Four years of office experience including one year experience in a human resource or related setting or equivalent education/experience.
• Proficient computer skills in MS Word, MS Excel, and MS Outlook with an aptitude for learning new software as needed
• Demonstrated experience maintaining confidentiality and using discretion when handling sensitive information.
• Experience entering and/or retrieving data from human resource information or other computerized recordkeeping system.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence
• Effective written and verbal communication skills
• Demonstrated ability to provide excellent customer service.
• Demonstrated ability to multitask and work in a fast-paced environment.
• Experience in communicating effectively both verbally and in writing.

Special Requirements and Conditions of Employment :

• The standard work week is Monday through Friday, 0800-1630. Position will flex hours in the work week to maintain a 40 hour work week with approval from supervisor.

Desired Qualifications:

• Bachelor’s degree in Human Resources or combination of education and equivalent experience. Demonstrated knowledge of current Human Resources, and Labor & Industry procedures and policies and OSHA Reporting.
• Ability to interpret department programs, policies, procedures, laws and regulations.

Supplemental Information

About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity and inclusion.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of those include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefit package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Application Requirements:

• To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above). You must complete the entire online application to be considered for the position.
• Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
• Attach a resume describing your experience and qualifications.
• Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22 or other verification of military service. Please black out your social security number prior to attaching. We thank you and are grateful for your service!

The Department of Natural Resources is an Equal Opportunity Employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation during the screening process or this announcement in an alternative format may contact DNR Recruiting staff at (360) 890-2149 or (360) 522-2500 or by email at DNRrecruiting@dnr.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington State Telecommunications Relay Service (TRS) at 1-800-833-6388 or www.washingtonrelay.com.

Check us out on: DNR’s website | Facebook | Twitter | Instagram | YouTube | WordPress

Questions? Please contact Trisha George at (509) 685-2769, trisha.george@dnr.wa.gov or e-mail us at DNRrecruiting@dnr.wa.gov

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855)524-5627 or email CareersHelp@des.wa.gov.