Job Location

Education Level

Job Shift

To assist in achieving the department’s and the company’s H.R. goals by performing administrative functions efficiently, as well as providing human services that promote a work environment characterized by fairness, empathy, personal accountability, and mutual respect.

OUTCOME: Administrative Functions

• Enforces company policy and ensure compliance
• Assists with disciplinary action when necessary
• Manages temporary staffing
• Maintains administrative functions and timekeeping
• Balances team and individual responsibilities.

OUTCOME: Regulatory

• Applies knowledge of legal requirements, company rules and procedures, and government reporting regulations affecting Human Resource functions and ensures policies, procedures, and reporting are in compliance
• Administers benefits programs such as life, health, dental, and disability insurances, retirement plans, vacation, leave of absence, unemployment compensation, and employee assistance.
• Investigates company accidents and injuries, prepares reports to be used for insurance and for workers compensation cases.
• Reconciles the daily physical number of employees with the timeclock records; investigates missing timekeeping records, reviews weekly payroll records to ensure accurate payment to employees.

OUTCOME: Staffing / Turnover

• Requests information from law enforcement officials, previous employers, and other references to determine applicants’ employment acceptability. (reference checks)
• Recruits, posts openings, interviews, assesses, tests, and assists in the selection of employees to fill vacant positions.
• Prepares employee separation notices and related documentation
• Conducts exit interviews to determine reasons behind separations
• Reconciles and reports temporary staffing statistics; notifies agency of any staffing changes; assists with communication issues between the employee and the agency.
• Prepares newly assigned employees for their first day; sets them up in the timeclock system.

OUTCOME: Record Keeping / Accuracy / Clerical / Data Entry Duties

• Records employee data, such as address, rate of pay, absences, benefit information, timekeeping, and changes in employee status and other personnel actions.
• Keeps records of benefit plan participation such as insurance and retirement related plans, personnel transactions such as hires, promotions, transfers, performance appraisals, and terminations, and employee statistics for government reporting.

• Keeps daily track of absentees; performs weekly attendance reviews, issues attendance warnings.

• Maintains the physical filing system, answers company phone calls not made to direct lines, greets and assists visitors to the employee entrance, assists walk-in applicants, replenishes H.R. documents such as I-9, Time Off Request, and H.R. Services forms.

OUTCOME: Support Employment Staff

• Answers questions regarding eligibility, salaries, benefits, rules, policies, procedures, and other working conditions.
• Examines employee records to respond to inquiries regarding policies, procedures, programs, and personnel actions.
• Manages difficult or emotional situations.
• Treats others with respect and consideration regardless of their status or position.

• Education and/or Experience: Associate’s degree (A.A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents; ability to write routine reports and correspondence. Ability to speak effectively before groups of employees and speak to all levels of employees. Ability to speak and/or understand other languages helpful.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Knowledge of MS Office: Excel, Word, Outlook, etc., Internet software, and Human Resource systems.
• PHR, CEBS certification helpful
• Knowledge of practicing HR in manufacturing environment a plus.
• Bi-lingual a plus