Phoenix Job Corps Center operated by Adams and Associates, Inc., is seeking an experienced Administrative Assistant to provide high-level technical support to the Executive Director's office. This position is a great fit for you if you possess the following competencies: expert in business applications including; excellent organizational and time management skills; exceptional verbal and written communication skills; ability to follow-up and see through assigned duties; strong attention to detail with ability to spot minute errors on reports submitted to the office; and team-oriented mindset to provide assistance where needed including serving in acting roles in other departments such as Human Resources.

Responsibilities:

• Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
• Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintains Job Corps/Company systems and libraries.
• Prepares, coordinates and distributes Centers weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
• Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration.

• High School Diploma or equivalent required.
• Minimum 5 years of advanced administrative experience required.

“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.