THIS POSITION IS OPEN COMPETITIVE TO BOTH INTERNAL AND EXTERNAL CANDIDATES

Vacancies: SUBSTITUTE AND PERMANENT POSITIONS
Location: Varies
Hours: Varies
Eligibility Lists: One eligibility list will be created from this recruitment.

This is a continuous examination process and may close at any time, with little or no notice. An application review may occur at any time and qualified candidates who have submitted applications will be invited to participate in the testing process. Qualified applicants submitting applications after the review date will be considered in the next examination process. This list will be utilized to fill any vacancies that may occur during the one year life of the Eligibility List, which may include temporary positions. The list generated from this recruitment will be used to fill both substitute and permanent vacancies in the District.

BASIC FUNCTION:
Under direction of an assigned supervisor, perform a variety of clerical activities in support of a school or District function; prepare and maintain records, reports, files and logs related to the assignment; prepare and produce statistical, narrative and graphic representations of information using microcomputer equipment and applicable software applications.

DISTINGUISHING CHARACTERISTICS:
Clerical Assistant II is the experienced-level class in the series. In addition to the above duties, incumbents type and produce a variety of written and graphic materials requiring the ability to use computer equipment and software, compile and review information, and apply established policies and procedures to specific assignments. Positions at this level may function as the sole clerical support to a work unit or receive direction from a higher-level secretarial or managerial position. Clerical Assistant I is the entry-level class in the series. Incumbents are assigned routine and repetitive duties such as answering telephones and taking messages, filing and maintaining records, and entering data in computer equipment. Incumbents assigned to this class receive direction from a higher-level secretarial or managerial position.

Perform a variety of clerical support duties including filing, record-keeping and processing information related to the assignment; provide sole clerical support to an assigned office or function, or assist higher level secretarial or managerial staff.

Prepare a variety of narrative, statistical and graphic representations of information including letters, memoranda, bulletins, graphs, charts, forms, reports, contracts, handbooks, informational pamphlets and other materials.

Compile, review and arrange data according to standard and customized formats; proofread, copy and distribute materials according to specific instructions or established procedures and timelines.

Operate a computer and peripheral equipment including word processing, spreadsheet, database management and presentation software; operate a calculator, copier and other office machines as required by the assignment.

Perform basic data updates and run data analysis using data tracking programs such as the Human Resource System, PeopleSoft, Sub-finder, and other specialized district software programs as related to a specific assignment, as monitored by designated or assigned personnel.

Receive visitors to the office and answer telephones; refer callers and visitors to appropriate personnel; answer questions regarding program guidelines, work assignments, and established policies and practices.

Maintain a variety of logs, records, files and inventories; establish index and cross reference files according to program needs; file information including forms, letters, memoranda, reports, statistical data and other materials.

Receive, sort and distribute incoming and outgoing mail.

Duplicate printed materials; package and distribute completed copies according to established procedures and specific instructions.

Ensure the timely distribution and receipt of information from various sources; contact school and District office personnel regarding missing, incomplete or conflicting data.

Make telephone calls to relay messages, schedule appointments and obtain information.

Maintain supply and material inventory of assigned area or work responsibility as required; order, receive, and distribute materials, equipment, and supplies according to established procedures.

Schedule appointments, conferences and meetings; maintain various schedules and calendars.

Utilize a second designated language when essential to the completion of duties and responsibilities.

Travel to various District locations to attend meetings and perform clerical duties as required.

Provide relief (breaks, lunch, temporary absences) to other clerical positions and assignments.

Perform related duties as assigned.

EDUCATION:
Any combination equivalent to: graduation from high school supplemented by business course work.

EXPERIENCE:
Any combination equivalent to: two years of clerical experience involving the use of computer terminals, microcomputer, and current word processing, spreadsheet, and presentation software.

OR

Alternative Qualifications:
The list below represents an alternative way to demonstrate the knowledge, skills, and abilities necessary to qualify for further consideration for the position of Clerical Assistant.

INSTRUCTIONS: To qualify, an individual needs to have performed at least one (1) of the listed Activity Statements the minimum number of times indicated for each of the seven (7) Performance Dimensions listed below.

1) Filing and Record-Keeping
1.1 - Physically organize files and records into filing cabinet (10 times minimum)
1.2 - Organize materials from various locations into one physical or virtual location (20 times minimum)
2) Word Processing
2.1 - Create letters, memos, or other correspondence using a computer (20 times minimum)
2.2 - Create forms, reports, or other office documents using a computer (20 times minimum)
2.3 - Proofread and edit written materials using computer program (20 times minimum)
3) Database Management
3.1 - Input and update data on spreadsheet computer program (20 times minimum)
3.2 - Use data tracking program to cross reference information (20 times minimum)
4) Providing Customer Service In Person & By Phone
4.1 - Receive visitors and answer phone callers in an office environment (10 times minimum)
4.2 - Answer questions and refer visitors and callers to appropriate location (20 times minimum)
5) Scheduling & Monitoring Appointments
5.1 - Contact others to schedule and/or confirm appointments (10 times minimum)
5.2 - Monitor and maintain a calendar of events and appointments (10 times minimum)
6) Receiving & Distributing Information
6.1 - Receive, sort, and distribute incoming/outgoing mail (10 times minimum)
6.2 - Make calls or use email to relay messages and obtain information (10 times minimum)
7) Using Office Equipment
7.1 - Perform mathematic calculations on calculator or computer program (10 times minimum)
7.2 - Print or duplicate materials using printer/copier machine (10 times minimum)

LICENSES AND CERTIFICATIONS:
Some positions in this class may require a valid California driver's license to travel to District and school offices to conduct work; some positions in this class may be required to communicate in a designated second language.

APPLICATION

1 - Complete an ONLINE Bassett USD employment application by clicking the "Apply" button above.

All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.

Note: You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination by emailing jsanchez@bassettusd.org or calling 626-931-7984.

EXAM PROTESTS

Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY

Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.

SELECTION PROCESS

Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.

OFFERS OF EMPLOYMENT

Official offers of employment are ONLY made by the Bassett Unified School District Personnel Commission office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a drug test, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from the Personnel Commission. Requests for advanced step must be submitted in writing to the Personnel Commission office before the employee's first day of work.

Approval will be based on the following criteria:

a. Additional qualifying experience beyond that required for entry into the class.

b. Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class.

c. Evidence of currently receiving a salary greater than the first step of the salary for the classification.

DISTRICT BENEFITS ARE FOR PERMANENT (FULL-TIME POSITIONS OR at least 6 Hour/Day assignments ONLY):

Pay increases are subject to the Step Advancement agreement per the CSEA contract.

This position includes the following benefits:
1. Paid Holidays: Up to 16 holidays per year.
2. Paid Vacation: Up to 12 vacation days per year. Vacation is prorated based on months worked per year. Employees may earn up to 24 vacation days per year based on longevity with the District.
3. Health Benefits: For positions 30 hours or more per week.
4. Childcare & Education: As an employee of the district, your children can enroll and attend school (K-12) at Bassett. Children aged 18-months to 11-years-old may be able to enroll in full day/full year childcare services. Contact Child Development for further childcare program details: 626-931-3161.