Job No: 527240; 4/25/2023

ASSISTANT TO THE VICE PRESIDENT, ADMINISTRATION & FINANCE
Confidential Administrative Support
VP Administration and Finance

Salary Range: $4,058 - $7,407/Monthly

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: The incumbent reports to and supports the Vice President for Administration and Finance in a wide range of executive, administrative, and operational responsibilities. These responsibilities include but are not limited to researching, planning, coordination, implementation, maintenance and on-going support to operational areas and programs impacting the delivery of services. The incumbent coordinates and/or performs highly sensitive work on behalf of the Vice President with responsibility for achievement of unit goals and positive unit/University impact. The incumbent requires independent determination of methods to meet assigned tasks and deadlines and must exercise a high level of confidentiality, tact, and judgement on all matters and be able to effectively build community and resolve conflicts. With a high degree of autonomy, the Assistant coordinates meetings, projects, activities, inquiries and replies, for and on behalf of the Vice President. As this is a confidential level position, the incumbent may provide assistance to labor relations matters in support of the Vice President. This position requires the highest level of professionalism and tact, as well as a working knowledge of the University, CSU, and State of California infrastructure, policies and procedures.

Required Qualifications & Experience: A bachelor's degree from an accredited college or four-year university and three years of administrative work experience including study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, or programs. The incumbent must have the ability to identify and problem solve administrative issues, both orally and in writing; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; plan, organize, and carry out assignment from management staff with minimal direction; analyze, interpret, summarize, and present administrative and technical information and data in an effective manner; prepare clear and concise reports, correspondence, policies, procedures, and other written materials; interpret, apply, explain and ensure compliance of organizational policies and procedures; analyze data and present ideas and information effectively; and to thrive in a fast-paced environment and multitask effectively to handle competing priorities. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: At least three years of experience supporting senior leadership in managing administrative functions in a higher education environment. At least three years of experience providing work direction in higher education including the oversight of cross functional teams to problem solve administrative issues and meet project objectives.

Closing Date: Review of applications will begin on May 9, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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