Job description
Key Responsibilities
- Accountable for overall health of the supplier relationship as it pertains to payment and reconciling statements of account
- Meet key metrics established for Accounts Payable Department
- Process a large volume of invoices for payment received via email, fax, or mail
- Ensure that all Procure to Pay processes are followed
- Ensure invoices are properly authorized with Approved Expense Purchase Order or Material Purchase Order
- Ensure all signatures of associates are as prescribed in the “Delegation of Authority” where PO is absent
- Verify invoice GL coding is correct
- Process debit and credit memos (research & adjust if necessary)
- Maintain Open Receipts to less than 90 days
- Process Cash Disbursements weekly
- Ensure cash disbursement type (check, credit card, ACH etc.) are accurate current
- Work with General Accounting Manager to ensure Cash Management requirements are met per Corporate, AP Forecast or other internal directives
- Ensure all available A/P discounts are taken
- Maintain AP check positive pay bank exceptions
- Maintain self-assessed sales and use tax invoices for TN and KY for accounting
- Provide expense invoices to accounting and finance for month end accruals
- Maintain month-end AP Aging, Open Receipts, other reports
- Participate with system updates and improvements
- Miscellaneous duties as assigned
IV. Relationships
This position reports to the Accounting Manager. Incumbent will interface Hennessy’s Suppliers, Customer Service, Sales, Marketing, Engineering, Operations, IT, Canada facility, and HR.
Measurements of Performance
Timely vouchering, Number of adjustments / corrections, Number of Void checks, Open receipts less than 90 days, workstation sustained at 5-S standards.
Background and Skill
- Associate degree or equivalent combination of education and experience preferred
- Minimum 2 years accounts payable experience
- Demonstrate and maintain high attention to detail and accuracy
- Accurate data entry skills (alpha-numeric) and ten-key
- Proficient keyboarding skills
- Adaptability to learning new tasks
- Must communicate effectively with all departments and suppliers
- Experience with AS400, PRMS Plus
Personal Trait Profile
- Ability to work closely with others
- Ability to prioritize demanding workload
- Ability to adapt to changing environment
Scope and Impact of Position Responsibilities
The Accounts Payable Representative in this position is responsible for maintaining a positive working relationship with Hennessy’s suppliers and internal customers
The COATS Company is a leading, global manufacturer of wheel service, alignment, and inspection equipment. COATS engineers, manufactures, and builds equipment, accessories, and consumables for the automotive market. All of our products are built with quality, durability, and usability in mind. To support our customers and their COATS equipment, we have a dedicated team of top-notch direct technicians all across the United States. We're proud to be made in Nashville, Tennessee while supplying equipment globally to our customers. Drawing on decades of expertise, market perspective, and innovative engineering, Coats keeps repair shops, tire dealers, big box retailers, and car dealerships rolling and ready for rapid industry evolution.
Vontier is a $3B global industrial technology company focused on smarter transportation and mobility. Our six operating companies—Gilbarco Veeder-Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, Hennessy Industries, and DRB Systems—are united by a powerful purpose: mobilizing the future to create a better world. Our portfolio of trusted brands includes market-leading expertise in mobility technologies, retail and commercial fueling, fleet management, telematics, vehicle diagnostics and repair, and smart cities. Vontier’s pioneering solutions advance safety, security, efficiency, and sustainability worldwide.
"Vontier Corporation and all Vontier Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law."gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.