Job description

Hey Girl Friday | Job Description – Virtual Assistant

About us
Hey Girl Friday is a Virtual Assistant Agency based out of Denver, Colorado. We find kind, efficient, and innovative Virtual Assistants and give them flexible, fun, and fulfilling work. Amazing Clients seek us out to help grow their businesses and find peace of mind.

Our Culture
Our culture is centered around a commitment to relationships, service, vulnerability, and a passion for helping others. We use our values to strengthen not only each other, but everyone we come in contact with. We hope to empower one another and our clients to be our best selves through the power of relationships, connection, and collaboration.

Job Description
The Virtual Assistant is responsible for serving and working alongside Hey Girl Friday Clients. This person loves helping other people and empowering them to perform at their best.

The most important aspect of this role is the relationship with the Client. We seek ways to improve their systems, providing feedback along the way. These relationships are professional with a personal touch, intentionally providing support while executing tasks and responsibilities.

Key Character Traits
● Detail-oriented, organized + efficient
● Effective communicator
● Dependable
● Innovative –– ability to anticipate the needs of Clients
● Humble
● Relational
● Proactive
● Adaptable
● Collaborative
● Responsible
● Tech savvy with a willingness to learn
● An awareness of the importance of tasks and a strong ability to complete them well and efficiently

Primary Responsibilities

Job Summary
You are responsible for providing support to Clients assigned to me by Hey Girl Friday. Support may include and is not limited to:

● Organization
● Inbox Management
● Maintain Client’s appointments + calendar
● Create structure / workflow / processes
● Scheduling
● Sales
● Partner + Vendor Communications
● Quickbooks Organization + Management
● Booking Travel
● Research + Development
● Personal Tasks

Without your role, Hey Girl Friday would be limited in the number of Clients they can support and fewer Clients would benefit from Hey Girl Friday’s services.

Management + Execution of Tasks
● You are responsible for managing and executing the tasks requested by the Client

Innovation
● Identify what may not be working for the Client and create + suggest new workflows
● Anticipate the Client’s needs, always work to be ahead of the Client

Communication
● Establish and maintain an open + honest line of communication with everyone at HeyGirl Friday as well as your Client/s

Timeliness

● Complete your work in an efficient + professional manner

Requirements - Please note this is a remote position
● Bachelor's Degree and experience working remotely preferred
● Available daily (Mon-Fri) during business hours in your respective timezone, and able to dedicate at least 5 hours/week (1 hour/day)
● Experience in an administrative support role
● Thorough understanding of G Suite + Microsoft Teams
● In-home office setup including Mac or PC Computer (with webcam) with the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint)
● A fast and reliable internet connection
● Ability to organize a daily workload by priorities
● Excellent written and verbal communication
● A presentable home office where you can take video calls

Preferred experience in the following areas (1 or many):

• Creating and implementing systems and processes
• Marketing
• Project Management
• Social Media Management (Content Creation, Content Calendar, etc.)

Working Setup
The team member must have a Home Office with reliable devices (computer and cellphone).

Hours
Your working hours are completely dependent upon your commitment to your Client. Hey Girl Friday operates in hourly, weekly blocks of “5” Monday-Friday. A 5 hour commitment means 1 hour/day, a 10 hour commitment means 2 hours/day and so on. If you have fulfilled your work during your allotted time, we ask you remain available to your client during the committed time slot should they need anything from you. Most importantly, we ask you to be responsible for the results and responsibilities of your position.

Benefits
Flexible work schedule
Virtual setup
Boutique agency
Pipeline of pre-vetted clients
Invoices and contracts pre-negotiated and managed on your behalf

Terms
● Do not steal our clients
● Do not steal our virtual assistants
● Do not disclose sensitive project information
● Do not disclose sensitive company information
● You are free to work on projects outside of Hey Girl Friday as long as they do not interfere with your responsibilities and the quality of your output as a contractor.

Job Types: Part-time, Contract

Pay: $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Work Location: Remote

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