Epsilon Systems has a current job opening for a full-time Travel Administrator in Portsmouth, VA.

Summary:

Responsible for independently managing and performing the travel processes throughout Mission Readiness Group, this includes sourcing, organizing and booking transportation, lodging, and other related travel requirements for employee travel of indirect and direct projects. Works within company budgets, policy and Federal Government travel regulations. This includes coordination and performance of financial system requirements to include tracking costs, expense reconciliation, credit card reconciliation, support for project budgeting, and related financial assistance.

Duties & Responsibilities (including but not limited to):

• Processed travel requests in accordance with company policies, government laws, regulations, and contract guidelines. This can include emergent requests with short turn arounds times. Arrange airline, hotel and car rental reservations and handled changes/exchanges and tracking refunds and credits for any unused tickets.

• Provide final itineraries; book flights, hotels, cars, and other related travel requirements.

• Respond to requests for price quotations and researching travel options for domestic and international flight itineraries. Maintaining local knowledge as to best seasonal pricing and availability.

• Ensure compliance with applicable federal and/or state laws, regulation standards and guidelines to include GSA and DOD Joint Travel Regulation.

• Work directly with Program Analysts, Program Managers, and employees supporting Government Contract customers.

• Track travel expenses, reconcile travel costs and providing travel statements.

• Assist, review, and process employees expense report submissions in Deltek Time and Expense/Costpoint ensuring accuracy, and completeness, along with compliance w/ travel regulations, company policies, and Federal Acquisition Regulations.

• Responsible for overseeing the Corporate Travel card transactions are expensed correctly and in a timely fashion while completing compliance validation.

• Serve as Customer-Service Representative for technical advice, troubleshooting and general customer-service contact for all employee’s expense reports.

• Provide support to the Finance and Accounting Department with processing of expense reports, and other related transactions as needed.

• Ability to be on-call 24/7 for travel emergencies and urgent requests.
  

  Requirements:

• Associates Degree or 10 years related travel experience

• 5 years travel experience in government contracting.

• Excellent client management and interpersonal skills, the ability to establish and build rapport with key industry personnel. Firm understanding of providing excellence in internal customer service; and the ability to establish and maintain effective working relationships on all levels

• Must be able to work independently with minimal supervision, excellent problem-solving skills, and make sound decisions with minimal information available.

• Must be able to work in a fast-paced environment, and multitask on a variety of projects

• Excellent communication skills (written and verbal)

ADA Notations:

• Position requires the ability to hear and communicate clearly, orally and in writing.
• Uses vision to view screens, create and review documents; requires close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Capable of using a keyboard effectively.
• Frequently required to sit for long periods of time, stand, walk and may occasionally lift and move at least 25 pounds.
• Office environment. Must be able to work in a busy, fast-paced environment.

Epsilon Systems Solutions, Inc. and its subsidiaries are proud Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.