Job description
POSITION: Staff Assistant
SCHEDULE : 8am-4pm, Monday-Friday (weekends off)
BENEFITS:
Wexford Health is proud to offer a competitive benefits package including:
POSITION SUMMARY
Under the direct supervision of the Supervisor of Legal Records Specialist or other designated Wexford Health manager, responsible for the maintenance of inmate case records; organizes and maintains a system of files and records concerning inmate parole violation and evaluation reports, compiles documents relevant to Sexually Violent Persons Commitment Act; exercises good judgment, and functions independently.
DUTIES/RESPONSIBILITIES
The duties and responsibilities outlined herein are for payroll purposes only; employees may be assigned other duties as required.
ENVIRONMENTAL CONDITIONS
Standard office setting in a correctional facility or the JRTC. Temperature extremes may be encountered while moving throughout the facility outdoors and indoors in buildings without air conditioning.
Minimum Requirements:
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.
TRAVEL: Moderate travel as directed by the Designated Wexford Manager.
LICENSING: None required.
MINIMAL QUALIFICATION: Successfully passes electronic testing for Word, Excel and Basic clerical duties.
OTHER PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:
EDUCATION: High school graduate or equivalent.
EOE/M/F/D/V
16324
SCHEDULE : 8am-4pm, Monday-Friday (weekends off)
BENEFITS:
Wexford Health is proud to offer a competitive benefits package including:
- Annual increase
- 40 total paid days off per year
- 401(k) plan with 50% match
- Medical, Dental, and Vision insurance
- and more!!
POSITION SUMMARY
Under the direct supervision of the Supervisor of Legal Records Specialist or other designated Wexford Health manager, responsible for the maintenance of inmate case records; organizes and maintains a system of files and records concerning inmate parole violation and evaluation reports, compiles documents relevant to Sexually Violent Persons Commitment Act; exercises good judgment, and functions independently.
DUTIES/RESPONSIBILITIES
- Ensures confidentiality of offender records.
- Enters master file and interview information into database.
- Transmits Sexually Violent Persons Commitment Act Evaluation Checklist forms to IDOC records offices, State's Attorney's Offices, and the Attorney General's Office.
- Delivers evaluation reports to the Attorney General's Office and State Attorney's Offices via mail.
- Compiles parole violation reports and other offender information for review.
- Makes copies of offender records as instructed by the Wexford Designated Manager.
- Files records, documents, and reports.
- Prepares and types designated portions of records to be included in evaluation reports.
- Answers telephone, relays messages and transfers calls as appropriate.
- Transfers offender records to James R. Thompson Center (JRTC) as directed by the Wexford Designated Manager.
- Approaches change in a positive manner.
- Makes suggestions for improving work conditions to the Wexford Designated Manager.
- Accepts constructive advice/criticism and learns from it.
- Maintains composure in stressful situations.
- Maintains safe workplace and reports potential safety hazards to Wexford Designated Manager.
- Performs other related duties as required or assigned.
- Conforms to Wexford Health Sources, Inc., and facility regulations as appropriate, to include, but not be limited to:
- Dress code
- Schedule/time sheet
- Safety and security regulations
- Procedure for sick leave/vacation time/personal time
- Adhere to Wexford Health Absenteeism Policy
The duties and responsibilities outlined herein are for payroll purposes only; employees may be assigned other duties as required.
ENVIRONMENTAL CONDITIONS
Standard office setting in a correctional facility or the JRTC. Temperature extremes may be encountered while moving throughout the facility outdoors and indoors in buildings without air conditioning.
Minimum Requirements:
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.
TRAVEL: Moderate travel as directed by the Designated Wexford Manager.
LICENSING: None required.
MINIMAL QUALIFICATION: Successfully passes electronic testing for Word, Excel and Basic clerical duties.
OTHER PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:
- Strong verbal and written communication skills
- Strong interpersonal skills
- Demonstrated experience meeting multiple deadlines. Must ensure documents are ready for review well in advance of any deadline.
- Ability to competently manage multiple priorities simultaneously
- Ability to work in a stressful environment
- Must be a "team-player" as this position requires daily coordination with other coworkers
EDUCATION: High school graduate or equivalent.
EOE/M/F/D/V
16324
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