Job Summary: Works with Foundation and Theater accounting and financial processes including, but not limited to: cash receipts; oil and gas; insurance; property; fine art collection; budgets; internal controls; payroll; financial reporting and general ledger analysis; and other general accounting duties.

Essential Duties and Responsibilities:

Cash Receipts

• Receives and records cash receipts for oil and gas royalties and related payments.
• Receives and records cash receipts for Foundation program revenue.
• Receives and records cash receipts for Foundation donations and program sponsorships.
• Records Theater ticket sales and donations.
• Reviews and reconciles credit card processing and related transactions.
• Produces and reviews monthly and quarterly cash receipts reports for the Foundation and Theater to help facilitate the issuance of timely month-end financial statements.

Oil and Gas

• Serves as liaison between the Foundation and outside oil and gas consulting staff.
• Reconciles oil and gas revenue booked during the year to 1099s received at year-end.
• Gains an understanding of the Foundation’s current oil and gas leases in order to help project future lease production and ensure accuracy of revenue.

Insurance

• Assists with annual renewals of property and liability insurance policies, including completion of insurance applications.
• Assists with insurance claims and associated recoveries.
• Ensures receipt of insurance policy renewals and electronic filing of said policies.
• Maintains the master insurance spreadsheet and processes associated vouchers for payment.
• Calculates and records prepaid insurance.

Property

• Maintains master spreadsheet files for Foundation land and properties.
• Ensures that property appraisals are performed timely.
• Reviews annual property tax assessments for accuracy and processes associated vouchers for payment.

Fine Art Collection

• Assists with fine art collection spot audits and the associated reporting.
• Reconciles collections management system to the financial statements.
• Reviews daily Museum vault and Stark House card access reports and investigates any irregularities.

Budgets

• Prepares budget worksheets and related analysis.
• Reviews, investigates, and provides analysis for monthly budget to actual variances for all Foundation departments as necessary.
• Prepares budget information packages for budget meetings.

Lutcher Theater

• Reviews Theater’s monthly trial balance and financial statements.
• Reviews, investigates, and provides analysis for monthly budget to actual variances for Theater as necessary.
• Assists in preparing Theater’s accrued financial statements for annual review engagement.
• Prepares Theater Service Guild’s annual tax return.

Internal Controls

• Assists with surprise audits of all Foundation cash drawers and petty cash funds.
• Assists with and enforces all internal controls and best practices.
• Assists with documenting and flowcharting Foundation processes and internal controls.

Payroll

• Records biweekly payroll in the general ledger.
• Serves as backup payroll processor.
• Ensures that payroll processor enters all applicable employee information correctly into the payroll system.

General Accounting

• Assists with ensuring that information recorded in the general ledger adheres to U.S. Treasury regulations and is in accordance with accounting principles generally accepted in the U.S.
• Stays up to date on federal and state tax regulations for nonprofits, as well as accounting and financial statement preparation guidance for nonprofits.
• Possesses knowledge and understanding of the different segments on the financial statements.
• Assists Foundation venues with general ledger expense coding and training as necessary.
• Serves as backup to Accounts Payable.
• Reviews monthly and quarterly Accounts Payable reports for the Foundation and Theater to help facilitate the issuance of timely month-end financial statements.
• Assists with the automation of accounting work processes.
• Assists with all outside auditor requests for documentation, control narrative, etc.
• Assists the Senior Accountant in continually improving the work efficiencies of the position.
• Follows all Foundation policies and procedures.
• Assists with other accounting projects and duties as necessary.

Supervisory Responsibilities: None

Expectations:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: While performing the duties of this job, the employee will normally work in a climate controlled environment.

Work Schedule: Monday – Friday, 8:00 am – 5:00 pm

This Job Description does not necessarily constitute a complete statement of all duties and responsibilities comprising this position nor does it constitute a contract for employment. Duties, responsibilities and activities may change at any time with or without notice.