School Secretary
Full Time
Portage, MI 49002
Posted Just posted
Job description
- Serves as receptionist for the Guidance office by assisting guidance counselors, students and their parents, administrators, staff and the general public.
- Greet and assist the general public, parents, teachers and students.
- Answers multi-line phone system; directs calls and delivers messages to proper personnel/location.
- Maintains and updates the Student Information System (SIS) from Student Data sheets and enrollment forms; verifies accuracy of information regarding residency, immunization, birth certificates and custodial information; creates student CA files, adding test data, grades, health information and photographs on a continual basis.
- Maintains student immunization records using SIRS/MICR program to meet state requirements; makes contact for exclusion on non-compliance, records and sends weekly communicable disease reports.
- Prepares reports required by the State.
- Operates the Health room and administers medications so students as ordered by a physician.
- Processes student records for high school promotion, transfers, and incoming sixth graders.
- Assist as needed with SIS for attendance.
- Assists with Honors Assembly information.
- Performs other duties as assigned.
- Regular and consistent attendance.
- Must have knowledge of and comply with the policies and procedures contained in the Portage Public Schools Employee Handbook.
- High School diploma
- One year previous office experience
- Highly skilled in organization, interpersonal communications and customer service
- Ability to be flexible, manage time wisely, and complete job responsibilities with minimal instruction
- Demonstrate proficiency and ability to operate a computer and related software (i.e. Microsoft Office, Google Apps)
- Ability to maintain a high level of confidentiality
- Ability to interpret instructions given in written or oral form
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to define problems, collect, organize, and report data
- Ability to perform duties with awareness of all district requirements and Board policies
- Ability to perform complex program and operational support duties
- Ability to speak and work effectively and positively with students, staff, and parents
- 1-3 years office experience
- Associate Degree
JobID: 8546
Position Type:
Administrative Support/Clerical/Administrative Assistant
Administrative Support/Clerical/Administrative Assistant
Date Posted:
5/16/2023
5/16/2023
Location:
Central Middle School
Central Middle School
Closing Date:
08/04/2023
08/04/2023
District:
Portage Public Schools - website
Portage Public Schools - website
MIDDLE SCHOOL COUNSELING SECRETARY
EduStaff Employee
Central Middle School
Start Date: August 2023
8 Hours Per Day
40 Weeks
EduStaff Employee
Central Middle School
Start Date: August 2023
8 Hours Per Day
40 Weeks
JOB SUMMARY
Provides administrative support for the Guidance Counselors.
Essential Duties and Responsibilities:
Minimum Qualifications:
Preferred Qualifications
Please apply online at:https://portageps.org/departments/hr/jobs/
Notice of Non-Discrimination: he Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Tuyls. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 4900
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