Job description
Overview:
The P urchasing Specialist I I is responsible for executing all purchasing related tasks and duties necessary for the cost-effective procurement of goods and services for the business for Medxcel throughout the assigned working location of Central Office - Indianapolis, IN. The Specialist is responsible for prioritizing purchase requests based on defined criteria and managing the purchase requisition review, approval and PO dispatch process with a minimum of errors, driving compliance to corporate contracts and realizing savings for the business. The Specialist is responsible for understanding the end-to-end Sourcing to Payment process, and will partner with internal stakeholders ensuring value delivery and business needs are met for all Medxcel customer sites. The Specialist will ensure all governmental, local laws and codes, in addition to business ethics, are adhered to when executing procurement processes.
The Specialist should have a customer centric approach and work to proactively provide solutions for our internal and external customers. The Specialist should maintain a working knowledge of facilities maintenance and understand the vendor landscape needed to support Medxcel’s efforts. Responsibilities:
Experience:
Knowledge, Skills and Abilities:
Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.
The P urchasing Specialist I I is responsible for executing all purchasing related tasks and duties necessary for the cost-effective procurement of goods and services for the business for Medxcel throughout the assigned working location of Central Office - Indianapolis, IN. The Specialist is responsible for prioritizing purchase requests based on defined criteria and managing the purchase requisition review, approval and PO dispatch process with a minimum of errors, driving compliance to corporate contracts and realizing savings for the business. The Specialist is responsible for understanding the end-to-end Sourcing to Payment process, and will partner with internal stakeholders ensuring value delivery and business needs are met for all Medxcel customer sites. The Specialist will ensure all governmental, local laws and codes, in addition to business ethics, are adhered to when executing procurement processes.
The Specialist should have a customer centric approach and work to proactively provide solutions for our internal and external customers. The Specialist should maintain a working knowledge of facilities maintenance and understand the vendor landscape needed to support Medxcel’s efforts.
- Execute all Purchasing related tasks and duties necessary for the cost-effective procurement of goods and services in accordance with standard Supply Chain policies, processes, practices and internal control standards
- Prioritize purchase requests based on defined criteria and managing the purchase requisition review, approval and PO dispatch process with a minimum of errors, driving compliance to corporate contracts
- Research alternative vendors and/or pricing through internet searches, phone calls, trade magazines, past order history, spend database, and input from internal customers
- Establish and maintain positive relationships with internal stakeholders, cross-functional colleagues, internal and external customers, and vendors, recognizing and communicating potential issues to Supply Chain leaders as appropriate
- Assist sites and vendors in setup and understanding of basic purchasing processes, and is able to refer questions to other teams appropriately
- Respond to internal customer questions concerning vendor selection, contract information, and Supply Chain procedures and processes, successfully handling some non-routine issues, and escalating issues that cannot be resolved to management
- Contributes to the identification and execution of improvement opportunities in Quality, Reporting, Cost Reduction, Procedures and Processes, Audits, etc. and is able to lead small project work for the department
- Assist fellow team members with issues and problems related to procurement
- May assist in the training of new team members as requested by Supply Chain leaders
Education:
- High School Diploma or equivalent
- Associate/Bachelor’s degree in a related field preferred
Experience:
- 2+ years’ experience in Purchasing
- Demonstrated Experience with MS Office Suite, Visio, and web technologies
- Experience in Facilities and/or Healthcare purchasing preferred
- Customer service experience preferred
Knowledge, Skills and Abilities:
- Problem solving — identifies and resolves problems in a timely manner and gathers and analyses information skillfully
- Planning/organizing —prioritizes and plans work activities, uses time efficiently and develops realistic action plans
- Ability to Adapt –adapt quickly to changes in scope or direction and be flexible to adopting changes quickly
- Proficient in Microsoft Office applications (MS Word, Excel, and PowerPoint)
- Ability to deal effectively with diverse roles, backgrounds, and expectations
- Flexible and adaptable; able to work in ambiguous situations
- Ability to manage time and set priorities amidst multiple tasks and deadlines
- Strong interpersonal and negotiation skills to develop and nurture relationships with suppliers
- Ability and desire to train others
- Ability to present at meetings and represent Supply Chain to other departments
- Must be willing to work a non-traditional schedule, as needed during any open hours of the department
- Self-starter who is performance and quality oriented, requiring some supervision to manage daily activities and is able to meet published deadlines and metrics for activities
- Demonstrates the ability to work as part of a team and is adaptable to learn new processes, concepts and skills
- Ability to travel <25%
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