The Purchasing Staff Assistant - Part-Time position is directly accountable to the Director of Purchasing for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

GRANT FUNDED POSITION: This position will be funded from grant overhead.

• Help maintain vendor registrations in database. Review vendor application forms, input data, set up electronic fund transfer information accurately and create vendor unique identification numbers.
• Manage the College's Office Depot account and HP Ink Cartridge Recycling Program.
• Review requisitions for accuracy and purchasing policy/statute compliance. Obtain all pertinent associated documentation (contracts, emails, quotes, etc.) and ensure relevance/applicability to requisition.
• Assist with the creation and completion of POs and distribute to vendors/requestors.
• Track status of any outstanding purchase orders. Work with departments during the fiscal year to steadily close out POs and open new standing purchase orders at the start of the next fiscal year.
• Assist the Director of Purchasing with bid openings by receiving packages and recording documentation received.
• Provide technical and administrative support to college personnel with various purchasing tasks and support the NWFSC Risk Management Office in obtaining certificate of insurance from vendors.
• Perform other duties assigned by the Director of Purchasing.

• Associate degree or higher preferred.
• Two (2) years' administrative experience requested.
• Strong technical proficiency in Microsoft Office software required.
• Demonstrated excellence in written and oral communication.
• Strong interpersonal and organizational skills.
• Ability to organize, prioritize, multi-task, act independently, work well with others.
• Experience in purchasing/procurement and Banner 9 preferred.

Classification: Part-Time

Rate of Pay: $14.00 per hour

Hours: Up to 29 hours per week

Location: Niceville Campus

FLSA Status: Non-Exempt

Application Deadline: Review of applications will begin immediately. Position will remain open until filled.