Job description

Procurement of materials, supplies and services from suppliers at the lowest cost and most favorable terms consistent with the considerations of quality, reliability of source, and urgency of need. In addition, the Purchasing Agent will evaluate bids, and can negotiate prices for items or product lines assigned and may have responsibility for purchasing specified categories of product(s) from specified suppliers. The Purchasing Agent is accountable for all tactical aspects assigned to him/her; from placement of the purchase order to tracking, monitoring and expediting of orders from the supplier. This will include potential issue resolution such as the return of defective product(s) back to suppliers in a timely manner. Purchasing Agent attends to projects/matters of limited complexity in a support role. Work is closely monitored and reports up through Purchasing Supervisor and Purchasing Manager.

• Responsible for 3,000 – 7,000 active standard items. Responsibilities include:

• Place POs in SAP according to MRP and best business practices
• Control stock levels in order to minimize investment and maximize service levels
• Provide updates as appropriate on supplier activity (price adjustments, lead times, market sensitivities, supply chain challenges, etc.) to Senior Purchasing Agent for internal notification

• Monitor suppliers and open orders to ensure zero past due purchase orders and customer back orders
• Keep open Expedite Tickets (internal EO tool) well documented and up to date
• Contact suppliers for expedites and past due purchase orders to ensure constant supply of goods
• Update purchase orders with all relevant information from suppliers – including order confirmations and shipping notifications
• Follow up with suppliers on unconfirmed purchase orders
• Follow up on MRKO items (blocked invoices) and act as liaison between Accounts Payable and Suppliers to clear up any invoice discrepancies
• Contact suppliers with any receiving discrepancies as advised by EOB Receiving Dept.
• Contact suppliers for RMAs as advised by EOB QA Dept.
• Keep Master Data accurate in SAP. Master data includes: Planned delivery time, Special Procurement Key, Purchasing Info Records (PIR), Quality Info Records (QIR), Source List, and Vendor Master contact information
• As needed, analyze quotations received from suppliers on the source list or those suppliers recommended by other Purchasing Agents and Manager of Supplier Development
• Assist Purchasing Manager, Manager of Supplier Development and all procurement personnel as needed
• Comply with federal, state, and company policies, procedures, and regulations

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills & Abilities:

• Integrity
• Proficient in cultivating productive relationships with suppliers to obtain the best programs/prices available.
• Strong Negotiations Skills
• Able to prioritize tasks/projects to meet essential deadlines
• Capable problem-solving skills within fast paced environment/industry
• Communication skills – Ability to effectively communicate via email, phone and in face to face situations
• Organizational skills with attention to detail required
• Proficiency in Microsoft Office: Excel, Word, Outlook
• Math skills – Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• US Citizenship or permanent residence required

Education/Experience:

• BS degree or equivalent experience
• SAP or previous buying experience required

Physical Requirements:

• Ability to sit or stand for extended periods of time; operate general office equipment; work in office setting
• Ability to travel to 10% of time

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Barrington, NJ 08007: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Procurement: 2 years (Preferred)
• Purchasing: 3 years (Preferred)

Work Location: One location

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