Coordinates and supports project activities to ensure UMass Memorial Medical Center building life safety program needs are project is on schedule. Works with Life Safety Compliance Officer management to assist in the development and documentation of project scopes and timelines. Tracks and documents progress towards project milestones.

Major Responsibilities:

• Assists Life Safety Compliance Officer in conducting and documenting Fire Drills
• Assists Life Safety Compliance Officer in maintaining, tracking and coordinating required documentation for Joint Commission and other regulatory agency compliance
• Assists Life Safety Compliance Officer in touring construction sites to assess for life safety compliance.
• Documents and follows up with appropriate project managers for corrective action.
• Continuously reviews Life Safety drawings, providing feedback and updates when necessary
• Assist Life Safety Compliance Officer with Pre-construction Risk Assessments, floor plan reviews, and permit authorizations.
  
• Provides project coordination support to project/program leaders in developing work plans and in monitoring and ensuring the timely implementation of all project deliverables. This may include but is not limited to researching information, analyzing data, providing data tools or survey tools, compiling information, arranging meetings/conferences, producing correspondence and reports.
• Collaborates with designated team(s), department management and other stakeholders to communicate the purpose and processes of the project, facilitate and encourage participation, prepare materials for project meetings and document assigned tasks. Develops project schedule to identify project milestones, interim deliverables and accountabilities. Communicates expectations and tracks and reports project status to all key stakeholders.
• Schedules, attends and participates in project and/or other meetings, distributes agenda and action items. Serves on designated committees and councils as necessary.
• Maintains project tracking and provides status updates. Follow-up with team participants to ensure deadlines are maintained; communicates information to the team and external constituents/stakeholders. Identifies project risks and takes appropriate action, including escalation through defined internal and external channels, to mitigate such risks.
• Prepare end-user tools, dashboards, presentations, summary reports and ongoing project evaluations. Maintains internal, external and end-user documentation for all phases of the projects. Provides training for systems as necessary.

Position Qualifications:

License/Certification/Education:

Required:

• Associate degree.

Preferred:

• Bachelor’s degree

Experience/Skills:

Required:

• Two years related experience.
• Excellent organization skills.
• Ability to manage multiple assignments, projects, set priorities, and meet timeframes.
• Ability to support projects through from conception to completion.
• Demonstrated ability to work well independently and as part of a team.
• Excellent written and verbal and presentation skills to facilitate workgroups, prepare materials, report summaries, and general communications.
• Strong Microsoft Office skills including Excel, Word, and Power Point.
• Basic knowledge of project management tools, techniques, and methodology.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.