Job description
CIC is looking for a highly capable, self-directed individual who will report to the Finance Team. This is a great opportunity for someone who has hands-on experience with various facets of payroll, benefit management, and human resources, and who enjoys working in a fast-paced environment.
ABOUT CIC
CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster.
We have locations in Boston, Cambridge, Miami, Philadelphia, Providence, Rotterdam, St. Louis, Warsaw, and Tokyo and are growing into other cities, within the US and abroad. CIC has supported over 6,000 startups, growth companies, and branches of larger organizations, representing for-profit, mission-driven, and non-profit sectors across a wide array of industries.
CIC co-founded a number of mission-aligned organizations including Venture Café, CIC’s primary non-profit programming partner, and CIC Health, offering COVID-19 testing services to companies and the public.
We invite you to explore all our openings and learn more about our teams here.
YOUR DAY-TO-DAY WORK
This position supports the Finance Team, and a great deal of the work will be independent and focused on administrative support. Additionally, some of the work will require coordination and collaboration with many individual CIC staff members. Potential responsibilities may include:
- Maintain CIC’s US payroll function by collecting, calculating, and entering data, including timecard management, and updates of payroll records (e.g., entering changes in exemptions, insurance coverage, savings deductions, job titles and department/division transfers), ensuring compliance with labor regulations
- Help with bookkeeping of payroll and benefit data in the accounting software, supporting Finance with payroll reporting and analysis
- Manage our company’s paid time off (PTO) system for all employees, including, but not limited to, tracking employee vacation and sick time, creating “PTO Trackers”, and reconciling accruals
- Liaise with payroll provider, on a variety of processes we administer in coordination with payroll provider (including benefits, payroll, PTO, etc.)
- Assist in administering many aspects of our human resources information system, Namely, as it relates to promotions, transitions, onboarding and offboarding
- 401k Plan administration with Fidelity
- Provide an internal resource for staff for payroll, benefit, and some HR inquiries
- Foster employee confidence through ongoing safeguarding of personal information and maintaining confidentiality of employee discussions and correspondence
- Own or assist with various administrative aspects of the employee transition processes (onboarding, transitions between roles, and offboarding/terminations), working with both the Finance and Talent Development teams
- Provide support and assist with general administration for the Talent Development and Finance teams on a variety of other human resources administrative projects as their needs change and as both teams grow
- Implement and maintain payroll best practices to improve efficiency and consult with Talent Development team to improve payroll and HRIS processes
ABOUT YOU
If you are an articulate, ethical individual who is highly organized, detail-focused, and interested in a career path in payroll administration and/or human resources, this might be the perfect fit. If you like to work hard, but have fun while doing it, you’ll definitely enjoy the work culture at CIC!
The ideal candidate will possess the following characteristics:
- Self-motivated with the desire to learn all aspects of our business from the ground up
- Personable and naturally enjoys helping others
- Detail oriented, extremely thorough, and well organized with solid time management skills
- Possesses a high degree of integrity and discretion: this role will have access to sensitive, private data, such as compensation information, performance review feedback, and other personal information
- Takes ownership of tasks and follows them through to completion
- Is a true team player with the capacity to foster and maintain positive working relationships with individuals from a variety of backgrounds and experience levels, treating everyone as an equal.
- Brings a fresh perspective and new ideas to everything
- Communicates professionally and effectively, both verbally and in writing, with team members and other staff members
- Able to weigh priorities for all relevant teams and have the critical mindset to evaluate overall priorities for the organization
- Ability and desire to identify and present potential ways to increase systems efficiency and effectiveness
YOU HAVE
- Bachelor’s degree, training, or equivalent experience.
- Five years of professional experience administering payroll and benefit systems, accounting of payroll and preparing reports in Excel.
- An interest in a long-term role. We are a growing company, and we like to hire people who can grow with us over the years.
- Experience with implementing and utilizing HRMS systems, such as ADP or UKG, to manage payroll processes and data.
- Knowledge and experience with state and local payroll compliance regulations, including taxes, deductions, and reporting requirements.
If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us in your cover letter.
OUR OFFER
- Starting compensation is commensurate with experience.
- 100% company paid premium healthcare and dental benefits.
- 100% company paid long and short-term disability, and life insurance.
- 401k (must be 21+).
- Three weeks of vacation (more with seniority) plus thirteen holidays from the start.
ATTRACTIONS OF THE JOB
In addition to helping our clients achieve great things, we work to ensure that our employees are healthy and supported. Some of the benefits of being here include: In addition to helping our clients achieve great things, we work to ensure that our employees are healthy and supported. Some of the benefits of being here include:
Fun people in a dynamic space. We pride ourselves on finding driven and bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!- Personal growth. This is a great opportunity to learn and develop skills within the epicenter of the innovation community at a growing company.
- Access to a nursing room, secure bicycle parking, a maker space, a gym, shower rooms with towels, and discounted services and memberships on tools to make your life happier/healthier such as gym memberships, tech and design support, hotel stays, and other fantastic options.
- Central location. CIC Cambridge is a stone’s throw from the Kendall Square MBTA Red Line stop. CIC Boston is centrally located in downtown Boston and is within walking distance to the Blue, Green, Orange, and Red line.
CIC is committed to building teams that reflect the fabric of the cities we support. We are proud to be an equal opportunity employer and consider all qualified candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. If you have a disability or special need that requires accommodation please let us know.
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