Job description

DESCRIPTION: The Payroll and Benefits Coordinator is responsible for maintaining accurate payroll and benefits data for all employees in the Foxborough School District. The Payroll and Benefits Coordinator works closely with the other Payroll and Benefits Coordinator and provides support to the School Business Manager and Superintendent of Schools.

QUALIFICATIONS/SKILLS:

· Associates or Bachelor’s degree in Accounting or Human Resource preferred.

· 3-5 years of progressively responsible experience or any equivalent combination of education and proven administrative experience.

· Municipal experience with MUNIS payroll system preferred.

· Attention to detail and accurate recording keeping to support office operations

· Research independently, interpret data accurately, and reconcile inquiries and discrepancies from various sources.

· Excellent communication and strong interpersonal skills with a Customer Service demeanor.

· Superior organization and time management skills with a proven ability to meet deadlines.

· Works independently as well as cooperatively with others, self-starter, flexible.

· Proficiency computer skills, Microsoft Office 365 Suite, Word, and Excel.

· Resourceful with strong analytical and problem-solving skills.

· Multi-task to prioritize long-term projects and to revise operating practices to improve efficiency.

· Work collaboratively and cooperatively with school administration and staff to identify, analyze, and resolve discrepancies.

· Function well and remain calm in a fast paced, multifaceted environment.

· Willingness to adjust to the changing needs of the office, with the flexibility to meet the demands of administration, staff, vendors and changing procedures and policies.

· Responsive to feedback from administration and peers.

· Ability to work in an open office environment.

· Ability to maintain confidentiality, exercise good judgement, and display a hifg degree of tact and diplomacy in responding to sensitive situations.

REPORTS TO: School Business Administrator

SALARY: Salary to be established by the Superintendent of Schools based on experience.

DUTIES/RESPONSIBILITIES:

· Review all manual and electronic timesheets, input bi-weekly payroll data, and process according to schedule.

· Reconcile payroll for accuracy and provide reports for Town departments to prepare warrant.

· Maintain day-to-day operations of the payroll system (i.e. creating job codes, updating pay codes, entering new employee information.

· Interpret union contracts to ensure payroll accuracy (i.e. seniority, longevity, stipends, etc.)

· Administer sick bank accounts for all bargaining units.

· Update the payroll system as needed with changes to direct deposits, names and addresses, taxes, departments, pay rate schedules in accordance with union contracts.

· Enter new hires into the payroll system

· Complete retirement applications, reconcile monthly deductions, and complete buy-back applications for the Massachusetts Teachers Retirement System (MTRS), Norfolk County Retirement System (NCRS), and the Massachusetts Deferred Compensation SMART Plan (OBRA).

· Manage the absence program (Ready Sub) and time and attendance system.

· Coordinate leaves of absence, substitute salary information, FMLA, Workers Compensation, Maternity Leave and long/short term Disability claim, calculations for salary changes and reporting.

· Manage benefit coverage for all employees, including enrollments for new hires, changes for current employees, terminations and COBRA for employee separations.

· Reconcile benefit deductions and adjustments as needed.

· Update payroll system with health/dental/life insurance enrollments/terminations/changes to ensure compliance with the testing and reporting requirements of the Affordable Care Act.

· Manage the tax-sheltered annuity plan (403b). Process changes per weekly reports, track deductions to ensure compliance with annual contribution limits, and calculate matching contributions per union contract.

· Administer the benefits annual open enrollment process.

· Assist employees with benefit/payroll questions.

· Update IT department on employment change coordination issues, fobs, email addresses, etc.

· Set up and maintain employee master files.

· Complete verification of employment as needed.

· Prepare forecast for yearly budget analysis.

· Work with and provide support to other Business Office positions to ensure efficient operations.

· Compose letters, memos, forms, and reports from brief verbal instructions, notes, or independently from knowledge, circumstance, or reference materials.

· Carry out-task-oriented duties and assignments to collect, organize, and analyze data from various sources into regular and special reports, budgets, and/or presentations requiring administrative and accounting skills.

· Exercise judgement in obtaining, disseminating, and assuring confidentiality of relevant information.

· Attend annual professional development classes/seminars/trainings.

· All other duties as assigned.

PHYSICAL REQUIREMENTS:

· Routinely required to type/data entry, manipulate files, stand, walk and sit.

· Occasionally required to reach, stoop, kneel, crouch and lift. Regularly lift up to 15 pounds and occasionally lifting 15-35 pounds.

· Specific vision and hearing abilities are required to perform this job.

Job Type: Full-time

Pay: $27.50 - $30.00 per hour

Schedule:

• Monday to Friday

Work Location: In person

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