Job description

Under direction of the Chief Administrative Officer and Deputy Director, perform a variety of skilled duties in support of business services, center units, academic research affiliated projects, and contact with the public for the Asian American Studies Center. Major duties include office management, purchase and reimbursement transactions, payroll, personnel, schedule and plan travel on behalf of the center, maintain various center filing systems, manage appointments of visiting scholars, manage parking and Center's room reservations calendar, supervise front desk student workers, and schedule meetings for the Director.

Percentage of Time:
100

Shift Start:
9:00 am

Shift End:
6:00 pm

Qualifications for Position

11
Records

Qualifications

Required/Preferred

Office management experience within an academic institution.

Required

Working knowledge of UCLA Purchasing/Accounts Payable, BruinBuy, Travel Express/Consur System

Preferred

Detailed working knowledge of Microsoft Office Suite (word, Excel, Outlook & Teams), and the Zoom video conferencing platform.

Required

Knowledge of web-based applications, e-mail, internet for correspondence, attachments and budgetary purposes, and social media tools.

Required

Ability to organize information, files, materials--for accessibility, administrative, and archival functions.

Required

Detailed working knowledge of processing UCPath, PeopleSoft transactions and other related university personnel/payroll forms; the UCPath Time Reporting System (TRS) & PeopleAdmin

Preferred

Strong oral and written communication skills to interact effectively with staff, faculty, visiting scholars and students.

Required

Knowledge of University financial and personnel policy(hire, separate, etc.)

Preferred

Ability to prioritize heavy workloads with organization and attention to detail.

Required

Ability to manage projects with minimal supervision

Required

Familiality with Asian American and Pacific Islander communities and fields

Preferred

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
03-10-2023

External Posting Date:

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