Job description

We're a well established and quickly growing company. If you're motivated and interested in expanding your role within our company, you'll be able to increase your compensation quickly. We're here to provide you with the support to do so.

The administrative assistant is the first voice potential clients hear. Our local business is seeking a friendly and reliable administrator responsible for organizing office operations, controlling correspondence with in-house team and clients, maintaining filing systems, and managing accounts receivable and payable. This is an in-person role with limited customer-facing at the physical office.

Duties include but are not limited to the following:

Payroll and Accounting

• Use QuickBooks to manage accounts receivables and payables.

Estimate Scheduling

• Follow up on incoming call and site submission requests for free estimates.
• Manage sales team calendars (2-3) for estimate scheduling.
• Email prospective clients estimate details and confirmations as scheduled.

Administration

• Send field employee's job assignments and work orders
• Answer office phone 8 am to 5 pm pm during the business week through the desktop phone system.
• Manage contacts using CRM.
• Keep the office clean and organized.

Qualifications

• Previous administration experience is desired
• High school diploma; additional education is a plus
• English proficiency
• Spanish proficiency highly desired but not required
• QuickBooks and/or bookkeeping experience preferred but will provide training
• Microsoft Excel and Word
• Gmail
• Excellent customer service and phone skills
• Positive attitude
• Attention to detail

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Delafield, WI 53018: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.