Job description
Sotheby’s International Reality is searching for an experienced Office Coordinator. The Office Coordinator is responsible for providing a high-touch level of hospitality and representing the brand and services Sotheby’s International Realty can provide, by anticipating and responding to the needs of clients, vendors, and the public, while maintaining a personable, team-oriented, and professional disposition. The Office Coordinator is also responsible for providing general administrative support to fellow staff and sales associates.
Administrative Support to Office Management Duties:
Administrative Support to Office Management Duties:
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Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team.
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Assemble recruiting packages and marketing materials for management use.
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Set up in-office trainings and office events, including ordering food, set up chairs, on-screen presentations, and printed handouts, as well as greeting and tracking all attendees.
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Submit monthly expense reports for management team.
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Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates.
Transaction Administration Duties:
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Enter and update all listings and sales into appropriate databases, track necessary changes.
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Submit properties live on websites.
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Provide cross-functional support to marketing and transaction team members as needed.
Office Duties:
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Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.
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Answer phones and direct callers to the appropriate destination.
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Submit signage posting/removal requests, manage A-frames and all sign orders.
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Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed.
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Order coffee supplies and maintain coffee and refreshments needs.
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Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes.
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Coordinate with IT team to manage equipment updates and agent requests.
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Order and track messenger services.
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Process all incoming invoices.
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Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.
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Prepare and send tour sheets weekly.
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Maintain intra-office phone and email lists, distribute as needed.
Other Duties:
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Maintain a high level of confidentiality at all times.
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Maintain a professional, organized, and clean work environment.
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Other duties as assigned by management to assist in the operation of the office/department.
Requirements:
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The ideal candidate must have a minimum of a 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office).
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Strong customer service skills with excellent communication skills, both verbal and written.
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Ability to interact successfully with both internal and external customers at all levels.
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Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
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Real Estate background preferred.
#LI-MT1
Exciting News: We are excited to announce that Realogy is now Anywhere Real Estate Inc. It will take a few months for us to transition to our new brand. For more information about this change, please click here .
EEO Statement: EOE AA M/F/Vet/Disability
Compensation Range:
$26.00 - $26.25 ; At Anywhere, actual compensation within that range will be dependent upon the individual’s skills, experience, and qualifications.
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