Job description

Our Story-

S. Katzman Produce is one of the largest wholesale/distribution suppliers of fresh fruits and vegetables to the Northeast. We’re proud of our responsibility to feed the community, and are passionate about increasing access to fresh produce, especially for children. Located in NYC’s Hunts Point Produce Market, the largest produce market in the world, we’re a family business with a 100+ year track record of growth and success, and our fun is just getting started. “Anything you love, you can do at Katzman Produce. As long as you work hard, work smart and have passion, there is an opportunity for you here. Come as you are and leave the rest to us.”

What’s waiting for you-

S. Katzman Produce, a leading produce wholesaler/distributor based in NYC, is seeking an Office Assistant to join our team. If you have previous administrative support experience and are interested in learning and growing with a company, then we want to get to know you! We’re looking for a motivated individual who can adapt to changing needs and thrive in a fast-paced environment. Attention to detail and multi-tasking are key to success in this role. Come join our great team here at S. Katzman Produce and be part of our never-ending quest for continued growth.

The Office Assistant will be assisting our Procurement department which is a “Command Center” where you will get to coordinate with various departments and groups within the Katzman organization such as shippers, customers, truckers, and warehouse teams. It is an administrative support role, where you will be responsible for assisting the Buyer(s) in the clerical and logistical aspects of procurement, including but not limited to creating purchase orders, organizing logistics, and internal/external communication.

The Office Assistant position is a great role for someone who wants to learn how different parts of our operation all work together. You will be interacting with different types of people and teams, work on a variety of tasks, and learn a lot about the produce industry, produce supply chain and buying process, while also being exposed to virtually every other touchpoint of the organization.

While you are here you will:

• Create folders for POs and enter information and corresponding load number into computer system.
• Review shipment confirmations and update POs once they are loaded at the shipping point.
• Coordinate, dispatch and arrange inbound FOB orders.
• Coordinate with shippers and customs agents to verify all necessary documentations for product entry/release into the United States when necessary.
• Follow up with scheduled ETAs for inbound loads.
• Communicate with Warehouse Supervisors and staff as needed.
• Arrange vendor returns, street pick-ups and customer returns as needed.
• Monitor the USDA email and attach all inspections to the proper lots, and communicate to necessary parties.
• Monitor and manage Foodlink/I trade.
• Review paperwork of received loads and receiving entry in computer system, and communicate to the buyer/venders with any discrepancies or issues. Document discrepancies/errors for use in disciplinary action.
• Track and follow up with direct deliveries; verify appointment time with customer/driver when necessary, and obtain sign-up upon delivery.
• Outsource and secure trucks to pick up chain customer orders. Schedule Customer delivery appointments.
• Follow up with information and process truck claims in a timely fashion.
• Ability to work either a Monday – Friday or Thursday - Sunday work shift if needed.
• Perform other duties as assigned.

Who you are :

• Must be able to work Monday through Friday schedule with an 8AM start time.
• Must also be flexible to work Sundays, as needed.
• Experience in Logistics is preferred
• Strong Communication skills and able to problem-solve effectively
• Organized and detail-oriented
• Spanish speaking (preferred, but not required)
• Creative individual, willing to learn
• Proficient in Microsoft Suite Products (Word, Excel, Power Point) a plus

What’s in it for You:

• Experience with one of theleaders in the produce wholesaler/distributor industry
• Internal growth opportunities
• Leadership & Management training
• Comprehensive health & welfare benefits
• Being a part of a fast growing and dynamic company
• PTO & Sick Days
• Company Outings

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift

Work Location: In person

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