Job description

OFFICE ASSISTANT- Bozanian McGregor LLC

Full-Time Contract Employee- Primarily In Office

• We are in search of an energetic Office Assistant for the Law Firm, Bozanian & McGregor LLC, located in Paramus, NJ., which is a Family Law focused Firm: https://www.bozanian-mcgregor.com We take pride in our diverse and inclusive work environment.

In this position you will play a critical role in keeping the office running efficiently and ensuring productivity in a positive, but fast paced environment.

We are a smaller boutique firm with great growth potential, so anyone who applies must have a positive attitude & be a team player. Candidates must be energetic, eager to learn, and flexible with evolving priorities/projects. You must be an extremely organized multitasker and proactive with suggested processes & best practices to increase office efficiencies.

Time management is essential as well as interpersonal communication skills.

Must have at least an Associate’s Degree.

Key Role:

• Office and Partner Support, focusing on Guardianship and Estate case assistance. You will also have the opportunity to interface with all levels of Staff as well as various customers/clients. Good interpersonal skills are essential.

Key Responsibilities include:

• Responsible for performing a range of clerical and administrative tasks, reporting to a key Partner in the Firm.
• Partner Calendar Management and organization.
• Maintaining weekly task lists to keep on top of outstanding issues and case status.
• Assist in Deadline Adherence for identified cases/projects. Must clearly communicate regularly on anything outstanding in order to keep the cases/projects moving forward.
• Organizing e-mails that pertain to each case file.
• Attending new client intake calls (interviews) and certain case matters along with key Partner, taking extensive & comprehensive notes.
• Sorting, scanning, and organizing mail for the office.
• Attend Team Meetings and Individual Touch Bases to ensure seamless communication.
• Computer savvy with the ability to implement best practices for tracking all case status and file organization.
• Must be proficient in the following programs: Office Suite, including Word, Teams, and Excel. Training on LEAP legal platform will be essential.
• Answering phones and fielding calls to the appropriate staff member.
• Taking and keeping track of messages as needed.
• Ability to run office errands including hand delivering files/reports, banking tasks, and filling in for Partner at any in-person home evaluations (as needed).
• Billing organization & implementation.
• We are competitive in terms of compensation and health care coverage with the opportunity for growth.

Job Types: Full-time, Contract

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Paramus, NJ 07652: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Office Assistant: 1 year (Required)

Work Location: One location

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