OFFICE ADMINISTRATOR II (OPTION 1 GENERAL) (UPWARD MOBILITY)
Job description
Agency : Department of Human Services
Opening Date: 05/08/2023
Closing Date/Time: 05/23/2023
Salary: Anticipated Salary: $3,471 - $4,729 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-97-26390
Position Overview
The Division of Family and Community Services is seeking to hire an office administrator to monitor activities of the Springfield File Unit staff in the maintenance of Client Case File Material. This position serves as a working supervisor; maintains security of mail, desk, active and closed files; performs timekeeping and payroll duties for staff at the Springfield File Unit; responds to staff requests for case records; locates files and sends to appropriate office as requested; and attends supervisory meetings regarding policies and procedures.
Job Responsibilities
Monitors activities of the Springfield File Unit staff in the maintenance of Client Case File Material.
Serves as a working supervisor.
Maintains security of mail, desk, active and closed files.
Performs timekeeping and payroll duties for staff at the Springfield File Unit.
Responds to staff requests for case records; locates files and sends to appropriate office as requested.
Attends supervisory meetings regarding policies and procedures.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience OR two (2) years of independent business experience.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
- Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations.
- Two (2) years of professional experience directing and supervising the work of clerical support office staff.
- Two (2) years of professional experience utilizing program operations and policies for a human services organization.
- Two (2) years of professional experience utilizing office procedures and programs for a public or private organization.
- Two (2) years of professional experience working with business communications in person and automated.
- One (1) year of professional experience operating manual and automated office equipment.
Conditions of Employment
Requires the ability to lift 50lbs with ability to stoop, bend, and lift arms above shoulder level.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Springfield File Unit
Work Location: 100 South Grand Ave E Springfield, IL 62762
Family and Community Services
Local Office Transaction & Support Services
Springfield File Unit
Springfield/Sangamon County
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Qualifying state employees in the Upward Mobility Program should follow the Upward Mobility Policy Guidelines when applying for this title.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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