Job description

The Inside View is a commercial and residential design firm with over 20 years of industry experience. We design spaces to exceed our client’s expectations. We allow them to feel at home and inspired by the spaces we create. We pride ourselves on our creative, energetic, and innovative workplace, where we can collaborate to provide unique designs whether they be for home or business.

We welcome you to join our team to help us further our commitment to our clients and provide excellent service. We are looking for an Office Administrator to not only support our office operations but, also to collaborate with team members to deliver project deadlines. You will be responsible for daily business interactions and supporting the design team with presentations, library maintenance, order tracking, and scheduling. We are looking for a candidate to be organized, a self- starter that thrives in a fast-paced environment. We will provide training and support for your routine tasks.

The primary responsibilities of the Office Administrator are as follows:

· All administrative duties in the office

· Ordering all office supplies and maintaining inventory

· Receive, inspect, and track all orders and incoming deliveries.

· Assist designers with sample orders, presentation material and project binders.

· Keep all documentation for projects organized

· Maintain office calendar for owner.

· Work closely with designers to schedule customer deliveries and installations.

· Answer phones, Process all incoming/outgoing mail

· Organization of design library

· Review office supplies and place orders

· Perform financial month end duties to include expense reports, mileage reports, reconcile credit card statements, scan all documents for permanent storage.

· Create and maintain office templates.

· Maintain active client list.

Desired Qualifications:

· Candidates MUST have a strong background in QuickBooks

· A vehicle is also a required for occasional independent travel to and from appointments with clients and vendors.

· Organized

· Ability to manage multiple projects

· Effective communication skills

· Team player

• 2-3 years of experience as office administrator or manager (Preferred)
• QuickBooks Proficiency (Required)
• Microsoft Suite (Required)
• Adobe Creative Suite: 1 year (Preferred)

· US work authorization (Required)

· Valid Driver’s License (Required)

Job Type:

30-35 hours

Pay: Commensurate with experience

Benefits:

• 401(k) matching
• PTO

Schedule:

• In Office, Monday to Friday

COVID-19 considerations:
The Inside View follows all the COVID-19 guidance mandated by the Commonwealth of Massachusetts.

Education:

• Bachelor's Degree (Preferred)

Candidates, please email your resume and cover letter to info@theinsideview.net. Please include your availability and options for start date

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

• 401(k) matching
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person

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