Job description
Compliance Monitor
(2300045R)About Us
The Ohio Department of Aging (ODA) a cabinet-level agency within the executive branch of the Ohio state government. The director of ODA is a member of the Governor's cabinet, serving as principal advisor and advocate for 2.8 million older adults and their families. Through services, supports, and activities that cover a wide spectrum of issues, ODA strives to achieve its mission to foster sound public policy, research, and initiatives that benefit older Ohioans.
ODA is the federally designated agency responsible for developing and administering multi-year state plans that advocate for, and provide assistance to, older Ohioans and their families. In addition to the centralized functions, the agency designates and contracts with community providers and a network of 12 Area Agencies on Aging, who manage a wide array of federal and state-funded supportive services. These services assist older adults to live as independently as possible; promote healthy aging and active community involvement; and support family members in their vital care giving role.
To promote the agency’s vision of Ohio – the best place to age in the nation, ODA actively collaborates with consumers, stakeholders from key associations, government, and the public. The independent Office of the State Long-Term Care Ombudsman and the Board of Executives of Long-Term Services and Supports are also located within ODA.
Our core values are:
Promote Independence - Provide resources that foster independence and autonomy throughout the lifespan.
Empower Communities - Deliver sustainable, relevant solutions that empower communities to act within the best interest of their elders.
Challenge Ageism - Promote new perspectives of aging that challenge the traditional declinist narrative.
Advocate for Excellence - Advocate with and for Ohio’s elders to ensure their voices are heard and their needs are met.
Engage in Innovation - Engage the aging network by staying innovative, flexible, and attentive to the evolving needs of our partners and stakeholders.
To learn more about the Ohio Department of Aging and our programs visit our website.
About the Division
The Fiscal Division monitors the programs, services and administrative entities that receive funding through the department. Fiscal staff ensure compliance with applicable regulations, statutes and policies; process payments to vendors and subrecipients, and manage the department's administrative resources, purchasing, revenue, travel and inventory. They also track spending, prepare and monitor the biennial budget, manage the grants process for funds passed through the department, and monitor the fiscal processes of the department's grant subrecipients.
About the Role
ODA is looking for a strategic audit professional to serve as the agency's Compliance Monitor. This position will work under direction of the Compliance Project Manager to perform audits of programs administered by agencies or other parties subject to ODA oversight. This position will be required to understand audit frameworks and apply it to agency standards. This is a hybrid eligible position with manager approval; up to three days from home with two days in the Columbus office.
Key functions of this position include but are not limited to:
Assists with the development of the annual audit scope, procedures, schedule, and corresponding implementation tools. This includes research and analysis of state and federal laws, rules, regulations, and agency policies.
Ensures subrecipients, such as Area Agencies on Aging (AAAs), are complying with requirements, contracts, and agreements.
Conducts on-site and/or desk audits throughout Ohio (which may require overnight stays ~5 times a year). This includes gathering information, conducting interviews, performing financial analysis, preparing workpapers or related audit materials, and summarizing results, findings, recommendations.
Assists with the implementation and coordination of procedures to ensure audits/monitoring areas are completed accurately, completely, and in compliance with applicable laws, regulations, and internal policies.
Provides technical assistance to subrecipients (i.e., recommendations for internal control improvement and implementing corrective action). This includes conducting entrance and exit conferences, responding to inquiries concerning audits and monitoring reviews, or assisting with training to promote best practices.
For more in-depth job duties, please click here to view the position description.
About You
Our ideal candidate will possess the following knowledge and experience:
Accounting
Auditing Standards and Procedures
Communicating routine and sensitive information
Data analytics and applicable software (e.g., spreadsheets, databases, word)
Working cooperatively within a team
Experience with Agency Policies and Procedures, Government Structure and Process, and/or Public Relations is valued.
Ability to:
Provide effective customer service
Take initiative & implement innovative ideas
Be accountable for one's actions or inactions
Embrace diversity, equity, inclusion, and accessibility
Seek continuous educational opportunities
Completion of undergraduate core coursework in accounting, business administration, computer science or related field; 24 mos. exp. in auditing or accounting which must have included 12 mos. auditing exp. in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description.
- Or 4 yrs. exp. in auditing or accounting which must have included 2 yrs. auditing exp. in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description.
- Or 12 mos. exp. as External Auditor 1, 66461.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. Our benefits package includes but is not limited to:
Health Coverage: Quality, affordable, and competitive medical insurance that gives you the choice between three plan options to best meet the needs of you and your dependents; prescription drug savings; employer-paid dental, vision, and basic life insurance premiums within first month (EX) or one year of continuous service (BU); health program options (e.g., smoking cessation, nutrition, exercise)
Work/Life Balance: Paid time off, including vacation, personal, and sick leave; 11 paid holidays per year; childbirth/adoption leave for parents; flex schedule options. Telework-eligible positions may be eligible to work from home up to 3 days per week.
Retirement Planning & Financial Wellness: The employee contributes 10% of their salary and the employer contributes an amount equal to 14% of the employee’s salary toward Ohio Public Employees Retirement System (OPERS), the retirement system for State of Ohio employees; 457(b) voluntary retirement savings plan through the Ohio Deferred Compensation program; employee discounts to attractions, recreational facilities, entertainment, sporting events, wireless phone plans, and more; credit union membership option to receive exclusive rates, no-fee student loans, realtor partnerships, and more; flexible spending accounts for commuting/parking, dependent care, and healthcare; public federal loans forgiveness after ten years of qualifying public service
Employee Assistance Program: Referrals (e.g., counseling, legal assistance) and support (e.g., caregiving, veterans, finances, stress, substance use)
For a list of all the State of Ohio Benefits, visit our Total Rewards website!
Salary Information
Unless required by legislation or union contract, starting salary will be set at the lowest rate of the salary range. In most cases successful employees will move up a step in the salary range within six months, with subsequent step increases occurring every year as supported by successful performance evaluation results. We also offer cost of living adjustments, longevity supplements after five years of eligible public service, and wellness incentives.
Application Procedures
All applicants must submit a completed Ohio Civil Service Application using the TALEO System (careers.Ohio.gov). Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education, and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, national origin (ancestry), military status, disability, age (40 years or older), genetic information, sexual orientation, status as a nursing mother, or caregiver status.
Selection Process
Applicants will be informed within five business days after the posting close date whether their application a) did not demonstrate that the minimum qualifications have been met or b) has been sent to the hiring team for review.
Over the next few weeks, the hiring team will review the applications to select which applicants will be interviewed.
Those selections will be contacted to schedule a virtual interview and complete an exercise within a one-week timeframe as part of the overall assessment score.
The hiring team's recommended candidate will be contacted to schedule a virtual interview with the Department's Assistant Director and will submit information for pre-hire checks (e.g., references, nepotism, criminal background)
Travel Statement
Travel is required, as needed, and may include overnight stays. The selected candidate must be able to provide their own transportation or must have a valid driver's license to operate a state vehicle.
Prior to an offer of employment, the final applicant will be required to sign a background check authorization form and undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.
Classification: External Auditor 2
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access, inclusion, and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
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