Job description

Job Title: Medical Releases Clerk

Job Summary: The person in this position will assist the Providers and the flow of the clinic with retrieving of all Medical Records for the purpose of subpoenas, audits and also adhere to their duties and carrying on the necessary functions required in accordance with established policies and procedures.

Job Duties: This position is responsible for the following as per Policy and Procedure organizational guidelines and processes:

· Adheres to HIPPA guidelines

· Retrieving charts for every Medical Release

· Ensures that if charts cannot be located in a timely manner will then follow up with Lead and/or Manager

· Communicating with Lead and/or Clinic Manager is a must

· Timeliness in the completion of medical Releases of charts upon request including Electronic Medical Records (EMR).

· Preparing records and maintaining records of all patients up to date

· Reviews medical records for completeness

· Understanding of Medical Records Release of information, Medical Records Security and Retentions, Medical Records Transfer and the importance of addressing in a timely manner

· Ensures the correct record is scanned correctly into the EMR system.

· Understanding Daily order of filing Lab/Radiology/Hospital/Consultations reports and the process in the medical record

· Addresses Daily incoming correspondence and understands the importance of addressing in a timely manner

· Ensures that all medical releases are completed and documents signed and are ready to be filed in the medical record

· Prepare all medical records for Audit/HEDIS purposes

· Prepare and receive payments for chart copy services

· Ensure daily log and email report is completed

· Understands the importance of helping with feedback in the medical records department to help facilitate a positive experience

· Work independently with direction from the Lead and/or Clinic Manager

· Understands basic alphabetic/numeric order

· Other duties as assigned

Job Requirements:

1) Ability to work under pressure

2) Detailed Oriented and organized

3) Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.

4) Friendly personality with the desire to work with the public.

5) Ability to handle multi-functions.

6) Promotes and believes in SFMC

7) Ability to relate to the public regardless of ethnic, religious and economic status.

8) Must be willing to work weekends, if needed.

9) Must obtain a Valid California Driver’s License at all times.

10) Commitment to the concepts of preventive health care program and team approach to health care delivery.

11) Bilingual in English and Spanish required.

Qualifications, Education, and Experience:

1) Must have High school diploma or equivalent.

2) Bilingual in English/Spanish is preferred

3) Experience as a Medical Records Clerk preferred but is not required.

4) Must have leadership abilities and demonstrate ability to work independently.

Responsible To: Medical Support Lead

Classification: Part Time Position, Non-Exempt

Job Type: Part-time

Pay: $15.50 - $17.38 per hour

Ability to commute/relocate:

• Porterville, CA 93257: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Medical records: 1 year (Preferred)

Work Location: In person

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