Job description
Position Purpose
To provide financial analysis and oversight for operating and program budgets for the Geisel School of Medicine’s portfolio of degree and non-degree granting education programs. Provides timely, collaborative, service-oriented support to local program administrators on all financial and personnel matters relevant to program implementation. Applies an understanding of the principles and practices of financial, grants, and personnel management to provide guidance in the accomplishment of financial and administrative activities.
Description
Required Qualifications - Education and Yrs Exp
Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Bachelor’s degree with a major in accounting, business administration, or the equivalent combination of education and work experience.
- 3-5 years relevant experience in accounting, financial administration, or operations management or equivalent.
- Experience in not-for-profit accounting and grants management in an educational and/or research setting.
- Excellent verbal and written communication and interpersonal skills, with attention to detail and accuracy.
- Ability to work effectively, independently, and as a member of a team.
- Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
- Fluency in technological applications (e.g., Microsoft Excel, financial systems), spreadsheets, and other computer software, with willingness and ability to learn additional computer applications as needed.
Preferred Qualifications
- Demonstrated experience financially managing complex budgets.
- Proven ability to create advanced Excel spreadsheets.
- Familiarity with Dartmouth accounting systems and procedures.
Department Contact for Recruitment Inquiries
Rachael Lugo
Department Contact Phone Number
Department Contact for Cover Letter and Title
Rachael Lugo, Sr Financial Administrator
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit
https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Financial Administration
- With limited guidance, develops, justifies, and administers budgets for operating accounts, gifts, grants, and reserves.
- Monitors expenses and revenues for accounts, ensuring costs are properly allocated, processing corrections, anticipating fluctuations in funding, and providing regular status updates on actual and projected expenditures.
- Reviews and approves invoices, purchase orders, and contractual agreements, ensuring adherence to policies and budgets.
- Participates in annual operating budgeting, quarterly projection updates and year-end closing processes, with an ability to anticipate, track and communicate changes throughout the year.
- Supports investigators, including students, in preparing proposals to funding sources, including development of budgets for proposal submission, ensuring completion of all sponsor and College administrative requirements, and submitting electronic proposal materials.
- Makes recommendations to faculty, staff, and students to adhere to College and grant funder policies and address funding fluctuations.
- Ensures compliance with College and granting agency policies, interpreting policies in collaboration with Geisel Medical School and the Office of Sponsored Projects.
- Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and funding agencies to provide information requested, seek clarification of requirements, and collaborate on financial issues.
- Trains and coaches others on financial activities and policies.
Percentage Of Time
75%
Description
Personnel Management
- Guides hiring managers through processes for hiring and paying staff and faculty.
- Develops, maintains, and monitors personnel funding levels based on budget, prepares and processes FTE distributions, maintains projections on personnel support, communicates in advance of potential funding shortfalls, and initiates changes as necessary.
- Supports the annual process for updating, implementing, and communicating FTE for teaching faculty.
- In collaboration with the Associate Director, establishes purchase services agreements for affiliated-entity faculty, communicates FTE, ensures the establishment of agreements and billing, and manages ongoing adjustments to agreements.
Percentage Of Time
25%
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned.
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