Job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Maintenance Planner Scheduler

Maintenance Planner/Scheduler role is in support of the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities. Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

Knowledge, Skills and Abilities:
Values safety for yourself and others around you. Knowledge of OSHA Fatality Prevention programs
Solid personal computer skills: Hardware and software including Microsoft Office Products
Requires in depth/subject matter expert level knowledge of facilities planning & scheduling
Leadership skills (training, presentations, & teambuilding) and project management.
Organizational skills coupled with the leadership and interpersonal skills to be able to manage multiple maintenance activities simultaneously.
Good oral and written communication skills including the ability to communicate with all levels of management and interface with a diverse customer base including technical and non-technical personnel in order to effectively support a multi-discipline team environment
Ability or understanding of how to create CMMS ad hoc reports and submit Work Requests for complex data reports. Ability to write advanced queries and dashboards is a plus

Responsibilities:
Using industry and client best practices, Plans, schedules, coordinates and assigned all frequency and work type maintenance activities for group or team of responsibility
Optimizes maintenance inventory by balancing work load to labor availability
Complies with all client CMMS standards and specifications to ensure database integrity and standardization
Manages asset maintenance parts ordering process (MRO) for assigned team(s) and optimizes efforts through PM Auto ordering where applicableCreates all asset-related purchase requisitions

Collects data and collaborates with operations team to optimize maintenance programs.
Maintains maintenance record compliance to CMMS and Maintenance business process standards and specs through periodic data auditing
Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
Tracks all asset information, including spare parts and documentationArranges for special tools and equipment
Tracks all asset information, including spare parts, documentation and Booked Labor

Continuous improvement of the work planning and scheduling process through the review and use of maintenance metrics, analysis of work order flow, project demands and expectations.
Submits and document database record changes using client CMMS change request system
Cross site coverage – supports other sites in the network while MPSs are on PTO and acts as a resource to mentor junior employees.
Facilitate/Attend team Passdown or Ops meeting to communicate the plan and schedule for the day/week maintenance activities.
Identify open, unscheduled and/or unassigned work by running prescribed work order query in Assignment Manager
Provides weekly reports to facility managers, identifies risks and gaps and provides resolution plans.
Builds object structure in CMMS
Provides direction for inventory clerk (CMMS Admin). May at times provide support with managing physical inventory.
Develop/maintain and update standard operating procedures for CMMS/Storeroom operations.

Qualifications
Bachelor’s Degree in an engineering or management or 10 years of facility maintenance management experience, preferably in a large scale Industrial setting.
Experience in planning and scheduling the work of hourly employees using CMMS systems.
Extensive building systems knowledge, preferably across multiple disciplines including CMMS, Automation, Robotics and Material Handling.
Client service-oriented attitude
Excellent verbal and written communication skills
Strong organizational and prioritization skills
Advanced computer skills

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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