Scheduling Support

Supports meetings by scheduling, inviting, developing agendas, taking notes, and tracking follow up items:

• Makes medical and dental appointments for residents and prepare weekly medical calendar
• Schedules new admission, physical, dental and follow-up appointments and ensures they are up to date
• Schedules consults for children
• Prepares and assists DON with nursing schedules

Custodian of Records & Reporting

• Creates new records for new admits to include:
  • All records obtained
  • Chart created
  • Admit checklists completed
• Completes consultation paperwork for outside appointments
• Ensures children’s TB tests are up to date
• Ensures children’s immunizations are up to date, maintains immunization schedule,
• Files, types and documents in a timely and accurate manner; computer generation of reports and databases
• Maintains medical records for new clients and reports of x-rays received or requested
• Collects data, develops reports, and disseminates to appropriate parties as scheduled or needed, conducting analysis as appropriate to include reports such as:
  • Med Errors
  • Infection Control
  • First Aid Kits/FP
  • Med Room Checklists
  • Cleaning/Disinfecting
• Maintains and updates children’s Med Problem lists, first aid kits checklist, and outside vendor contracts
• Ensures discharge packets are complete for all discharge clients
• Reviews the documentation of height, weight, and vital signs of the clients on a monthly basis; identifies values outside of baseline and takes appropriate action to notify the DON and Medical Director; and takes immediate action to correct process issues to ensure compliance with policy
• Provides administrative support the DON as assigned to include duties such as gathering stats, writing / updating policies & procedures, graphing performance improvement data, preparing reports, etc.

Clerical & Admin Support

Performs administrative functions including making and receiving phone calls, taking messages, correspondence, and ordering supplies:

• Checks medical inventories and order all supplies as needed in a timely manner
• Updates forms, prepares correspondence, files and copies
• Maintains all office equipment in working order, orders all office supplies, and restocks paper
• Order and restocks all hygiene and medical supplies for the village
• Orders children’s glasses and/or sends for repair
• Ensures biohazard containers are emptied and picked up by outside contracting company
• Conducts interviews with DON
• Corresponds with parents and legal guardians when needed and/or asked by clients’ current Childhelp Social Worker. (i.e., regarding insurance information, scheduling of a medical appointment that a parent / legal guardian wishes to attend, etc.)
• Attends various meetings

Care Delivery

Performing nursing duties as stipulated by licensed scope of practice to include:

• Admissions (conducts assessments and facilitates required notification as needed
• Discharges (conducts assessments, prepares and issues medication instruction forms followed by verbal instruction and email notification to the guardian
• Does pre-screening for physical exams of staff and children to include height, weight and vital signs.
• Administers immunizations and tuberculosis tests.
• Performs first-aid and handle emergencies.
• Administers New Hire TB testing (PPD)
• Serves as back up to and otherwise assists Nursing Supervisor as a nurse

Medication Administration

• Follows all policies and procedures regarding medication administration
• Follows established schedule for the administration of medications to clients accurately and efficiently (including controlled/non-controlled) within the facility
• Administers medications and treatments as ordered by the doctor, monitor for side effects
• Prepares documentation for medication administration as required to include signing the MARs, creating PRN documentation, conducts pain assessments and re-assessments, as well as New Med Monitoring Forms
• Prepared medications for destruction by marking discontinued, expired, damaged, and/or contaminated medications for destruction and segregating/storing in a separate locked and labeled container until such time as they are able to be destroyed.
• Documents medication administration policies, procedures, practices and audits in the performance improvement manual
• Assists in completion and submission of the JV220

Miscellaneous

• Assists the Medical Department Coordinator by ensuring the maintenance of the Village health program for the children on an on-going basis.
• Obtains authorization, accurately track & monitor the medical billing process.
• Teaches classes (First Aid, CPR, and Medical Protocol) and medical orientation as required
• Carries out other duties as assigned