Job description
Overview:
Foley & Lardner LLP's Dallas office is currently looking for an Assistant to join their Business Law department. The right candidate will provide legal assistance to attorneys and clients in all aspects of our Transactions Practice Group within Business Law. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.
Responsibilities:
- Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
- Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
- Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, rolodex and daily docket to ensure that deadlines are met
- Interact with persons at all levels in the firm, industry and community; heavy client contact
- Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
- Create, organize and maintain client files, follow up on pending matters
- Maintain physical and electronic client, research and administrative files utilizing NetDocs
- Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
- Interact with clients frequently by responding to their questions and obtaining information as required
- Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
- Provide document production services, including styling and formatting of documents
- Proofread all documents and check for appropriate formatting, spelling and grammatical errors
- Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
- Receive and redirect attorney requests and needs as appropriate to expedite solutions
- Manage incoming and outgoing mail and email
- Submit conflicts check(s) through OPEN
- Enter new client matter information in OPEN and prepare engagement letters
- Input Partner's time in Carpe Diem and record information
- Prepare expense report and disbursement forms
- Perform routine filings and retrieve files when requested
- Transcribe dictation as requested
- High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
- Minimum of three (3) years previous legal secretarial or legal assistant experience required
- Prior experience working in a legal setting strongly preferred
- Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
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