Job description

We are a fast-growing home remodeling company, and we are looking for a motivated lead coordinator to grow with us and assist with booking leads for our project managers. Responsibilities include answering all phone calls, screening and scheduling appointments with potential clients, and managing the calendar. We are looking for someone that is self-driven, detail-oriented, and organized.

Responsibilities

• Primary focus on organizing and scheduling appointments with potential clients
• Plan meetings and take detailed minutes
• Write and distribute emails, memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system and CRM
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Fill applications and follow up with different jurisdictions
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant, or customer service/dispatch
• Must feel comfortable reaching out to leads (may include cold calls)
• Friendly demeanor
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in Office (Google suite, spreadsheet, Google drive in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or customer service will be a plus

Job Types: Full-time, Contract

Pay: $19.00 - $26.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• West Hills, CA 91307: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Required)
• Construction: 1 year (Preferred)

Work Location: In person

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