Performs administrative work consisting of planning, organizing, and scheduling inventory management activities which include procurement, receipt, storage, issuance, item management, and accounting for a wide variety of equipment/supplies/materials.

Places orders for inventory, non-inventory and special-order items; obtains informal quotes for parts, safety supplies, consumables supplies, equipment, and contracted services; monitors status of pending orders and initiates A/P process when items are received.
Serves as a liaison between the vendor representatives, operating section personnel, and the Procurement Division; ensuring the accuracy of all vendor materials in SAP Material Master and Cityworks ensuring material updates are completed timely and accurately.
Receives and processes financial documents for assigned accounting functions in SAP (i.e., purchase order requisitions, checks, invoices, etc.); reviews documents, ensures accuracy, and completes with appropriate information such as account codes, vendor numbers, etc.
Records approved purchase orders and submits to appropriate operating section; distributes purchase orders to vendors as appropriate.
Receives incoming orders, packages, or deliveries; picks up and delivers parts as needed; loads/unloads materials utilizing equipment such as forklift; inspects deliveries to verify receipt of correct materials of the entire order; verifies the accuracy of packing slips and receiving documents; process goods receipts/MIGOS in SAP for shipments received.
Performs system administrator tasks for the Asset Management System Storeroom module including accurate input/maintenance of data (supplier records, contracts, materials, pricing, etc.), maintenance of user permissions, user support, report design, and troubleshooting.
Delivers individual/group training to department employees; develops and distributes training materials; establishes and maintains a continuous service improvement plan to progressively optimize the Asset Management System; monitors, develops, and recommends design requirements for inventory system improvements.
Provides budgetary input; compiles statistical data to assist with budget preparation; monitors purchase/expenditures to ensure availability of budget funds; advises operating section managers of expenditures in relation to budget; makes recommendations for future expenditures.
Drafts a variety of documents on behalf of the operating section personnel for presentation to the Procurement Services Division, including material bid schedules, sole source supporting documentation, draft notification letters, market data, the available market of supplies, materials, and publications, historical information, and provide general assistance as requested.

ADDITIONAL FUNCTIONS
Establishes and maintains material accounting information in the automated financial information systems; maintains material files and databases; retrieves data for reports and/or records.
Maintains records of Department/Division purchases, including activity logs for purchase orders, field purchase orders, and modifications, prepares summaries of division activities, requested purchase order reports, and other reports upon request.
Maintains organization and cleanliness of the shop, supply room, supply yard, or other work/storage areas; organizes storage areas and assigns numbers/labels to stock items to facilitate identification and location of items; maintains security of items stored in or transported to/from storage areas; performs general housekeeping tasks associated with maintaining storage areas and work areas.
Works closely with the Procurement Services Division concerning purchase orders and has a full understanding of the law, ordinances, and CMAs regarding requisitions and bid requests.
Recommend improvements to materials management processes by identifying critical path problem areas and coordinating corrective actions with management.
Performs other related duties as required.

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.

• Must possess and maintain a valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.
• If assigned to Public Utilities:
  Must possess a valid Forklift Operator license or be able to obtain Forklift Driver Certification within sixty days (60) from the date of hire.

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.