Job description

H.R. Administrative Assistant

Performs a variety of district level secretarial, administrative and technical duties to assure efficient office operations and timely production of correspondence and reports requiring the knowledge of district and divisional policies and procedures. Serves as confidential Human Resources.

DIRECTLY RESPONSIBLE TO: Superintendent

DUTIES:

• Answer inquiries from staff, parents and outside agencies; perform complex duties to relieve the Superintendent of administrative detail.
• Maintain a wide variety of computerized and manual files, records and related information.
• Answer questions about professional growth, sick leave and vacation/non-work days.
• Assist with monthly (supplemental and end of month) payrolls
• Assist in establishing and maintaining high staff morale.
• Assure that all communication generated by office staff is presented in a highly professional manner and format.
• Create and maintain files and records pertaining to the Human Resources Dept., including personnel files.
• Has frequent contact with staff and the general public, in person, on the phone and in writing, responding to procedural questions and furnishing approved information, always responding in a professional, customer service oriented fashion.
• Maintain forms and information on HR website.
• Operate a variety of office machines, including, but not limited to: computers, printers, copy machines, etc.
• Order supplies and other materials and maintains inventory records.
• Independently research and compile information and compute statistical information for Federal, State and District reports and special projects.
• Coordinate CSIS, CALPADS and CBEDS State reporting for SPED; collect, analyze, correct and submit data.
• Perform a variety of difficult and responsible clerical work requiring independent judgment, accuracy and speed.
• Process paperwork related to the employment and induction of site and district personnel
• Proofread materials with a high level of accuracy for English usage, spelling, grammar, and mathematical accuracy.
• Work within established procedures, composes and types letters, memoranda, reports, and various other materials independently.
• Maintain confidentiality of records and information, including information.
• Attend developmental meetings and training as necessary.
• Respond to district staff and the public in a timely, cordial and courteous manner.
• Perform other duties as assigned.

KNOWLEDGE OF:

• Organization, policies and procedures of the assigned department or program.
• Modern office practices, procedures and equipment.
• Ability to work independently; prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail.
• Client/Server, relational database, web applications and SQL language.
• Information transfer, sharing and communications among differing computer systems.
• California State reporting criteria, Education Code and other applicable laws.
• Record keeping techniques, filing systems, and information management.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of office machines, including computer workstation.
• Interpersonal skills using tact, patience and courtesy in interacting with parents, staff and students.
• Oral and written communication skills.
• General purposes and goals of public education.

ABILITY TO:

• Make decisions in accordance with laws and regulations and apply them to problem situations.
• Perform advanced-level secretarial and administrative duties requiring independent judgment and analysis.
• Operate computer equipment, operating systems, and variety of computer applications.
• Analyze complex procedures, data conversions and data to develop logical conclusions.
• Communicate technical information clearly to users.
• Meet schedules and timelines.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Perform duties effectively with many demands on time and constant interruptions.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduate from high school and two years of college level course work, four years responsible secretarial experience, and two years database management experience.

ADA REQUIREMENTS:

Sit for extended periods at a desk, conference table, or in meeting rooms; frequently stand and walk; bend, stoop, and reach overhead; normal manual dexterity and eye-hand coordination; physical agility to lift and move up to 25 pounds; repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files and phone (continuously), and printed matter with or without visual aids; verbal communications including the ability to speak and hear at normal room levels; ability to use office equipment including computer terminals, telephones, calculators, copiers and FAX.

WORKING CONDITIONS:

District office; subject to many demands on time and constant interruptions.

Placer Hills Union School District Office

Part-time

32.62 hours per week - .81550 FTE

12 month position

Job Type: Part-time

Pay: $27.36 - $35.73 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Meadow Vista, CA 95722: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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