UPS is seeking an Administrative Assistant to work with gateway supervisors in a fast-paced, high-pressure, and constantly changing environment. The ideal candidate will adapt well to change, make decisions that impact the operation hours in advance, and perform multiple tasks simultaneously. He/She will complete FAA Certified training for all UPS aircraft and submit to random drug and alcohol testing. The Administrative Assistant will also support outside workstation for DWB occasionally.

Responsibilities and Duties

• Bends, stoops/squats, crouches/kneels, climbs stairs and walks intermittently throughout the workday
• Performs office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, calculating and use of telephone
• Sees, hears and speaks with sufficient capability to perform assigned tasks and maintain proper job safety conditions
• Demonstrates cognitive ability to: follow directions and routines, work independently with appropriate judgment, exhibit spatial awareness, read words and numbers, concentrate, memorize, and recall, identify logical connections and determine sequence of response, process up to 2-3 steps ahead
• Coordinates all inbound and outbound aircraft activity
• Communicates with all internal and external departments such as aircraft maintenance, cargo, hub, flight control, agriculture, customs, and various vendors
• Assists supervisors with any contingencies and communicates details to affected departments
• Communicates between SDF, other centers, and America's Region countries
• Compiles and audits all Daily, Weekly, Monthly reports
• Audits vendor invoices
• Performs other functions that may be assigned
• Reports to work on a regular and timely basis
• Works extended hours as service needs dictate
• Available to work holidays and weekends and has flexible schedule
• Works cooperatively in a diverse work environment

Knowledge and Skills

• Proficient in Microsoft Suite applications
• Able to type 45 wpm
• Able to communicate in English and Spanish
• Good verbal and written communication and organizational skills
• Good analytical skills
• High School Diploma
• College/Technical Degree or equivalent - Preferred