Requisition No: 802565

Agency: Department of Corrections

Working Title: FDC-SENIOR CLERK F/C-70031434-OKEECHOBEE CORRECTIONAL INSTITUTION

Position Number: 70031434

Salary: $31,200.00

Posting Closing Date: 05/22/2023

***OPEN COMPETITIVE ADVERTISEMENT***

Senior Clerk – 70031434

This advertisement is for a Career Service position located at Okeechobee Correctional Institution in the Classification Department.

Salary: $31,200.00 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provides advanced secretarial services in preparation of official correspondence and departmental documentation. Assist with various monthly/quarterly/yearly reports and special projects. Type’s correspondence, memorandums, and other departmental data. Takes and transcribes minutes from of various meetings. Serves as backup to other staff in their related duties as deemed appropriate.
• Provides any requested clerical duties as assigned by the Immediate Supervisor.
• Copies, scans, and faxes documents using the appropriate equipment
• Establish and maintain professional working relationships with staff and others by offering assistance by telephone or in person while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector. This includes but is not limited to greeting visitors and answering the telephones, routing calls to the appropriate individual and answering questions within his/her area of responsibility.
• Reviews and distributes all incoming and outgoing mail.
• Maintains files of office correspondence, reports, and other materials.

• Order, receive and distribute office supplies, forms, and equipment as applicable.
• The incumbent in this position is expected to perform other duties as necessary.
• May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances.
• Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist. This may include completing Support Staff audits on newly received inmates, maintenance, and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
• Input’s data into the CDC data base system and retrieves and prints requested information.
• Answers telephone calls professionally and provides customer service with intake data, completing correspondence, data entries, file creation, file imaging and assisting with inmate families. Promptly forwards or takes information for telephone inquiries.
• Support file audits on newly arriving inmates.
• Sorting filing materials and placing documents into the inmate file.
• Typing forms and obtaining and preparing inmate files for transfer.
• Preparing information for posting to the Inmate Population.
• Organizing and maintaining files on Classification documentation.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Skill in typing.
• Ability to multi-task
• Ability to operate general office equipment.
• Ability to communicate effectively

• Knowledge of correct spelling, punctuation and grammar usage.
• Ability to alphabetize and file.
• Ability to establish and maintain effective working relationships with others
• Ability to use correct spelling, punctuation and grammar.
• Ability to type letters, memoranda and other standard business forms in correct format.

REQUIRED QUALIFICATIONS:

• High School graduate or its equivalent.
• One (1) year clerical/data entry experience

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.