1. Provides a variety of secretarial and administrative support services for the DEI Office and Community Corrections including typing letters, reports, and other documents, answering telephone calls, scheduling appointments, and preparing and maintaining files; including confidential information.

2. Upon Direction of the DEI Director/Community Corrections Manager, prepares and organizes agendas for various meetings including Racial Equity Taskforce, Health in all Policies, Equal Opportunity Committee, Community Corrections Advisory Board and other groups as assigned. Assembles, copies and distributes meeting support documents.

3. Provides remote access equipment, meeting software and set up for various meetings that require a remote option for attendees.

4. Pays invoices and performs wire transfers for the DEI Office and Community Corrections Office.

5. Prepares biweekly payroll for the DEI Office and Community Corrections Office and enters personnel action requests including; new hires, terminations, retirements, promotions, and transfers.

6. Uses a variety of software programs to provide administrative support including typing, data entry, proofreading, filing, copying, scanning, faxing, processing incoming mail, distributing outgoing mail and other clerical functions. Composes correspondence, documents and reports for the Department Head’s review and signature.

7. Monitors contracts and prepares payments associated with contracts, includes viewing invoice amounts as they relate to scope of service, and ensuring that invoice charges do not exceed allotted amounts. Prepares grant applications, mailings and invoices for payment as it relates to contracts.

8. Acts as procurement card site coordinator for DEI Office and Community Corrections Office.

9. Answers telephone and routes calls to appropriate individuals, receives and screens visitors. Assists in researching issues by calling other offices within the County, and collecting and compiling information

10. Attends meetings, and takes and transcribes minutes.

11. The ability to multi-task and manage interruptions while meeting multiple deadlines is required.

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require little to no stamina in crawling and pinching.
• This position’s physical requirements require periodic stamina in climbing, balancing, twisting, stooping/crouching, squatting, kneeling, pushing, pulling, reaching, grasping, and handling.
• This position’s physical requirements require regular stamina in walking, traversing, lifting, and carrying.
• This position’s physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers.
• This position performs sedentary work requiring a negligible amount of effort in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.