QUALIFICATIONS REQUIRED:

• Five or more years of experience in assisting a high-level senior manager/s; or,
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the functions of the role.

ESSENTIAL JOB FUNCTIONS:

• Provide administrative support to the assigned manager/s
• Be back-up on various administrative tasks as needed
• Coordinate travel arrangements, make reservations, and process expense reports using Concur software.
• Use Outlook to assist with meetings including: organizing and scheduling meetings; prepare agenda materials; send notifications; set up meetings; ordering and set up of meals or snacks; and assisting with audiovisual equipment set up.
• Provide high level administrative support by conducting research, preparing reports, proactively managing manager’s calendars and email, and arranging conference calls.
• Format and type letters, memos, forms, labels, agenda, notices, reports, or other correspondence and proofs correspondence and related documents of staff.
• Respond to questions, requests, or problems or direct to appropriate person/department.
• Organize and maintain various filing systems.
• Process invoices
• Create, proofread, and format PowerPoint presentations
• Plan and organize events including business meetings, client lunches/dinners, and other social/team events.
• Generate reports using Excel and other required programs.
• Serve as a liaison with other departments as needed
• Assist with ad hoc projects.

COMPANY OVERVIEW:

Jamestown is a design-focused real estate investment and management company with a 38-year track record and a clear mission: to transform spaces into innovation hubs and community centers. Current and previous iconic projects include Chelsea Market in New York City, Industry City in Brooklyn, Ponce City Market in Atlanta, Ghirardelli Square in San Francisco, and the Innovation and Design Building in Boston. The company has grown its portfolio in key markets throughout the U.S. and expanded its investment footprint to South America and Europe.

Jamestown differentiates itself through its vertically integrated platform. In addition to excelling at the traditional functions of a real estate management company, such as acquisitions, capital markets, and asset management, Jamestown possesses internal expertise to bring added value to all aspects of the real estate business. Through in-house capabilities in Development & Construction, Architecture & Design, Retail Leasing, Creative & Marketing, and Food & Beverage curation, employees maximize value throughout an asset’s ownership period.

BENEFITS OVERVIEW:

• 17 days of PTO, 2 floating holidays, and 12 company holidays
• Company-paid employee medical, dental, vision, life insurance, and disability insurance
• Company-paid family memberships for One Medical, a membership-based primary care practice
• Pet insurance
• HSA with employer contribution
• 6% 401k match with immediate vesting
• Company-paid gym memberships
• Wellness challenges and 5k/10k incentives
• Office snack bars
• Enhanced EAP service
• Clean commute incentives and subsidies