Bookkeeper II 041923 (FINANCE & ADMINISTRATIVE SERVICES)
Full Time
Sunrise, FL
Posted
Job description
Description
NATURE OF WORK
This classification involves specialized bookkeeping and clerical work for assigned department within the City. An employee in this position provides general account payables and receivables financial administrative functions. Applies accounting principles to the maintenance of standard fiscal and accounting records. As assigned, creates and maintains financial spreadsheets; researches discrepancies; posts financial records, processes invoices and requisitions, and/or claims; maintains and reviews financial records; maintains vendor, member, and/or contract lists; processes documents using coding and more complex calculations; and balances accounts. Incumbent may supervise and provide guidance and assistance to subordinate personnel.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
- Creates and maintains financial spreadsheets; makes arithmetic calculations; checks various accounting tables; and creates reports.
- Sorts and files materials numerically, alphabetically, or by other established classifications; assembles and verifies correctness of records keeping data and other information gathered for reporting purposes.
- Maintains and reconciles gift card purchases, P-Cards, donations, and distributions.
- Maintains records.
- Completes and mails routine forms or form letters; distributes/delivers mail in office.
- Receives and counts cash and other payments; prepares receipts; reconciles and replenishes cash; and posts to records.
- Analyzes budget status by monitoring expenditures; forecasts encumbrances for the fiscal budget year.
- Operates adding machines, calculators, bookkeeping machines, data entry terminals, and other standard office equipment.
- Maintains vendor files; maintains inventory information; and maintains contract lists.
- Contacts vendors and Finance personnel to determine order, receipt, and payment status for goods and services.
- Prepares receipt work sheets for Finance indicating department, activity, and amounts received.
- Balances accounts; researches discrepancies.
- Assists other clerical personnel as needed.
- Performs related work as required.
Requirements
EDUCATION
- Graduation from an accredited high school/vocational school or GED equivalency.
- Additional college level course work in accounting or finance is preferable.
- PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)
EXPERIENCE
Two (2) years of work experience in financial record-keeping utilizing a computerized system involving accounts payables and accounts receivables including some supervisory experience.- Proficiency in Microsoft Office required – Must pass Word and Excel assessment
- Experience with Tyler Munis applications preferred
- Proficiency with 10-key data entry preferred
- Should possess proficient typing skills
PHYSICAL REQUIREMENTS
Physical:
Work Environment:
Sensory:
Physical:
- Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing may be required
Work Environment:
- Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions
Sensory:
- The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing
Supplemental Information
KNOWLEDGE, SKILLS AND ABILITIES
- Considerable knowledge of the principles and practices of accounting.
- Knowledge of modern office practices, procedures, and equipment.
- Ability to apply accounting principles to the maintenance of standard fiscal and accounting records.
- Ability to maintain detailed and accurate records of inventory and accounting transactions.
- Ability to make arithmetic computations and tabulations rapidly and accurately.
- Ability to understand and follow verbal and written instructions, and to prepare simple reports.
- Ability to operate adding machines, calculators, bookkeeping machines, data entry terminals, personal computers and other standard office and accounting machines.
- Ability to manage multiple, high-priority assignments
- Ability to communicate effectively and persuasively, both verbally and in writing
- Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public
- Ability to withstand pressure of competing priorities and varied responsibilities and works efficiently and effectively to develop win-win solutions
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