Job description

About us:

Established in 1998, Milkyway International Chemical Supply Chain is a leading integrated chemical logistics service expert and innovator with head office in Shanghai, China and multiple locations in Asia, Europe, and United States. We are a public listed company on China mainboard with over 3900 employees nowadays and CNY 12 billion revenue in 2022. Our core business includes global forwarding, tank & tanker, project & chartering, regional transportation, regional warehousing, chemical distribution and environment protection. We take pride in providing outstanding service to the World Fortune 500 companies and we truly believe our employees are the most valuable assets. Every talent that is joining Milkyway U.S. now will be making an impact in its history!

Please visit http://mwclg.com/global for more information.

Position Title: Bilingual Mandarin HR & Admin. Generalist

Main Location: 20955 Pathfinder Rd, Diamond Bar, CA 91765
This role is 100% on-site from Monday to Friday 9am-5:30pm. Traveling from Los Alamitos office to Diamond Bar office may be needed for the first several months.

Job Description

Milkway US has an immediately job opening for an experienced HR & Admin generalist to support business growth. This position will be reporting to the HR & Admin Manager based in Diamond Bar, CA in partnering and assisting her with the day-to-day HR and Admin operations for multiple branches in the United States. This role will work in a fast-paced professional environment with daily challenges who will also foresee a rapid career growth and personal development with high job satisfaction and accomplishments.

Job Responsibilities:

HR Operation - (50%)

• Handle and ensure effective pre-recruitment process (e.g., job posting on multiple sites, application screening, interview coordination, reference and background checks, preparation of offer letters, onboarding registration, ADP setup, etc)
• Create, maintain and update employee’s records in Milkyway’s patented MCP system.
• Work closely with insurance agent to timely enroll, add and terminate employee.
• Track employees’ PTO request, analyze data of time and attendance.
• Identify employees’ training needs and coordinate with internal business partners and/or external training agencies to design courses and hands-on activities, update & maintain training record etc.
• Assist the HR manager with benefits selection and open enrollment.
• Support the annual performance review process, talent review, and compensation planning.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices, e.g., Fair Labor Standards Act (FLSA), Title VII, etc.
• Serve as the main point of contact for employees regarding benefits administration.
• Support in the implementation and update of HR policies, procedures, and guidelines.
• Assist the HR & Admin Manager in HR initiatives, programs, and projects.
• Assist in other ad-hoc tasks when needed.

Admin Operation - (50%)

• Responsible for purchase & maintenance of office equipment and supplies.
• Submit admin related invoices into MCP system to ensure prompt payment.
• Source and select vendors for best service and product quotes to achieve cost efficiency.
• Manage team members’ travel plans, book/modify hotel and plane tickets.
• Take/update weekly meeting minutes and distribute to team members.
• Communicate with Headquarter in Asia for implementation proposal.
• Organize event, gala and seminar for employees and business partners.
• Assist with other daily administrative activities and provide support to the team (e.g. sort incoming mails, take voice message, mail office equipment to other branch etc.)

Job Requirements:

• Proficient in both English and Mandarin.
• Bachelor’s degree in HR/Business Administration or similar disciplines.
• Minimum 3 years’ of full-time working experience as a HR Generalist demonstrating knowledge of HR practices, legal rules and regulations.
• Excellent written and verbal communication skills.
• Operate with the utmost integrity and discretion.
• Resourceful with ability to take initiative to solve problems.
• Basic knowledge of L1, EB1, EB3 and H1B visas and application procedures.
• Willingness to learn and able to work independently with good multitasking skills.
• Able to meet timelines with excellent organizational and time management skills.
• Meticulous attention to detail with a strong sense of personal accountability
• Basic knowledge of office equipment trouble shooting.
• Intermediate level of experience with Microsoft Suite - Word, Excel, Outlook, PowerPoint, Calendar and Teams.
• Able to travel once or twice a year.

Employee benefit:

• Medical, dental and vision insurance (100% sponsored by employer).
• 11 paid holidays.
• 5 paid sick leave.
• 12 paid vacation days.
• 401k and 3% match.
• Employment anniversary gift.
• Free parking.
• Comfortable and friendly working environment.

Job Type: Full-time

Salary: From $60,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Diamond Bar, CA 91765: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human resources: 3 years (Required)

Work Location: In person

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