Administrative Coordinator
Job description
Handles incoming phone calls, faxes
Greeting and directing visitors
Accepting deliveries
Handles incoming mail daily
o Scan and distribute files as needed
o Remote deposit of client checks
Meters outgoing mail daily, including weekly vendor payments
UPS Shipping
Maintain Dropbox for field technician receipts
Provides vendor open invoices for operations teams
o Basic knowledge of our accounting software
o Prompt response to accommodate both accounting and operations teams’ needs
Manages vendor ACH process
o Basic knowledge of our accounting software
o Maintain accurate records to assist Disbursements Manager
o Email communication with vendors to obtain and clarify details
Initial contact for vendor payment inquiries
o Basic knowledge of our accounting software and vendor database
o Understanding of accounting team function when further assistance is required
Maintaining Non-COGS process
o Scan and save invoices to Disbursement Manager’s folder
o Prepare checks for mail
o Save scanned checks with invoices to appropriate folders
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- South Bend, IN: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
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