Job description

Project Description: Under supervision, assist delegated Construction Manager with
Capital Project in Stations Division

Contract Duration: 52 weeks

Hours of Work: 8:00 AM - 4:30 PM (Monday to Friday)

Work Location: 2 Broadway New York, NY

Qualifications Requirements: A baccalaureate degree from an accredited college and four years of satisfactory full- time progressively responsible clerical/administrative experience

Experience Requirements: The candidate should have experience in performing complex, administrative and secretarial duties while maintaining an efficient work environment and understanding the highly confidential nature of the position. In addition, the candidate should have experience in the following: typing memorandum and transmitting correspondence, preparing statistical and financial reports, answering phones, screening calls, taking messages, organizing and maintaining filing system and appointment calendar, scheduling meetings and preparing materials for meetings, taking notes in meetings, preparing meeting minutes, monitoring and managing office supplies.

Special Skills/Training Requirements: Strong written, verbal and interpersonal communication skills, including a working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.

Description of Work:

• Answer phone calls or forward them to appropriate person and take messages.
• Prepare memos, reports, or other contract documents as requested by the manager.
• Organize the folders and files and maintain them.
• Schedule meetings using MS Outlook or Teams.
• Interact with various Managers, field office staff, operating divisions, and departments.
• Update Project Status Reports monthly.
• Attend progress reports meetings on various related projects.
• Pickup/Deliver/distribute the timesheets, contract documents/files, etc.
• Perform various duties deemed necessary by the Business Unit Lead or Program Director.

Job Types: Full-time, Contract, Temporary

Pay: $62,689.00 per year

Schedule:

• 8 hour shift
• Night shift

Ability to commute/relocate:

• New York, NY 10004: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Clerical: 4 years (Preferred)

Work Location: One location

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