Job description
Position Information
Vacancy Number:
S-00988
Classification Title:
Administrative Associate
Department:
Psychology
Employment Type:
Full-Time
Duties and Responsibilities:
The Psychology Department is accepting applications for the Administrative Associate position. The job functions are to support the mission of the department, the mission of the college, and the mission of Auburn University at Montgomery. The qualified candidate selected for this position will be responsible for the following:
- Assist the department chair in various administrative duties to ensure the smooth operation of the department. This includes but is not limited to:
- Open and close the department daily; be available to greet and assist the public and direct them to proper offices. Answer questions and give non-technical/confidential information. Interpret and advise staff and the public on rules, regulations, and procedures. Receive and resolve complaints; arrange appointments; screen phone calls and prospective employees. Coordinate the maintenance and repair of the office and equipment; determine the need for supplies and maintain the stock. Receive, open, sort, and distribute mail/supplies and other correspondence.
- Operate a desktop computer using Windows and Microsoft Office. Basic knowledge of operating a telephone, calculator, scanner, fax, copy machine printer, and other office equipment to enter data, inquire for information, and perform administrative duties.
- Work collaboratively with Auburn University at Montgomery faculty and staff across departments and campus. Compile and create reports, both clerical and statistical, worksheets, and tables, and work on special assignments as given. Attend and keep records of meetings, conferences, and other proceedings. Communicate assignments to faculty and staff; coordinate with departmental representatives to collect and disseminate information. Compose form letters, emails, tables, reports, memorandums, and other materials from templates, rough drafts, and detailed instructions. Proofread all outgoing written communication for grammatical errors and factual accuracy.
- Maintain and supervise a large filing system for academic and HR records. Analyze and organize files, and sort correspondence, reports, records, and other documents by established categories. Maintain manuals, books of procedure, and bulletins. Check and analyze documents and statistical information for completeness, accuracy, and proper coding according to standard procedures and ensure compliance with applicable rules and regulations. Prepare specifications and process requisitions and material receipts for supplies, purchases, billing, and forms.
- Maintain attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities:
- Knowledge of word processing software and the ability to operate standard PC/PC software applications
- Knowledge of Excel and other spreadsheet software
- Knowledge of applicable university policies and procedures
- Knowledge of general office procedures and professional office behavior
- Knowledge of assigned department forms, rules, etc.
- Interpersonal skills and cultural competence
- Oral and written communication skills
- Analytical skills
- Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
- Ability to perform basic mathematical computations
- Ability to respond to several demands at one time
- Ability to prioritize assignments
- Ability to coordinate the work of others
Minimum Qualifications:
High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for the experience requirement.
Job Open Date:
02/23/2023
This posting will remain open until closed:
Yes
Job Close Date:
Salary Band:
103
Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.
About the University/College
Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.
Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. We are committed to build and sustain an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. Prospective candidates will help further the institutional goals of promoting equity, diversity, and inclusivity.
Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. We are committed to build and sustain an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. Prospective candidates will help further the institutional goals of promoting equity, diversity, and inclusivity.
Quick Link
https://www.jobs.aum.edu/postings/6024
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