This position is an administrative assistant within the College of Medicine (COM). This position initially supports the 3 current Associate Deans and will evolve into supporting the Associate Dean for Academic Affairs and the personnel within that branch of the COM organizational chart as the COM grows.

The Administrative Assistant II position is a highly skilled paraprofessional position and requires the exercise of considerable initiative, independent judgement, high-level administrative work, and discretion to support and facilitate the roles of the Associate Deans

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact hrservices@duq.edu. Employees with approved exemptions will be required to be tested on a regular basis.

DUTIES AND RESPONSIBILITIES:

Provides overall administrative support to the Associate Dean(s) of the College of Osteopathic Medicine (COM).

Assists in projects related to the work of the Associate Dean(s).

Assists in the maintenance of the Associate Dean(s) budget.

Serves as a primary point of contact for the Associate Dean(s) connection with leaders and personnel from the University, outside entities, and the COM.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Associates degree in a related field from an accredited institution.

1-3 years of progressively responsible experience.

Preferred qualifications:

Bachelor’s degree in business administration or related field from an accredited institution.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Budget management responsibility and/or handling of cash, credit card, or payment information.

Excellent time management and organization skills

Strong technical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (i.e. Zoom), web-based software, Adobe PDFs.

Ability to work independently on complex and confidential issues.

Experience preparing reports.

Ability to establish and maintain effective working relationship with the University and COM communities.
Excellent communication skills.

Knowledge and experience in accounting and financial management principles

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.