Job description

To be considered for this job you must complete a City of Oshkosh application which can be found online at www.ci.oshkosh.wi.us.

The Administrative Assistant provides administrative support to the Community Development Director within the dynamic Community Development Department, which plays an integral role the city’s growth and improving the quality of life in the community. The Administrative Assistant is responsible for overseeing and coordinating office operations, interacting with and assisting residents, drafting and maintaining multiple budgets, preparing public meeting materials, analyzing financial data, working with other City departments, and assisting other divisions within the department as necessary. The Director of Community Development will also assign special projects as needed.

The Administrative Assistant will coordinate all aspects of Community Development’s items for the bi-monthly City Council meeting which follows a strict schedule. Tasks include keeping track of items that need to be included on the agenda, preparing resolutions, memos, and attachments, following the process to upload the agenda items for final approval, and being flexible to make last minute changes when necessary.

REQUIRED MINIMUM QUALIFICATIONS

· Associate’s or Vocational Degree in Business, Accounting or a related field. Bachelor’s Degree preferred.

· Minimum of three to five years of increasingly responsible related clerical experience, two of which should be in an administrative secretarial position involving extensive administrative support and financial record keeping.

· Thorough working knowledge of MS Office software and computer applications, including spreadsheets and word processing.

· Experience working with accounting systems.

· Experience in modern office practices and procedures.

· Skill at meeting deadlines and managing multiple priorities.

· Exceptional skill in written and verbal communication.

· Ability to understand and carry out complex oral and written directions.

· Ability to work without direct supervision and to make recommendations based on sound, independent judgment.

· General knowledge of office practices and procedures.

· Ability to work with sensitive and confidential information.

· Good interpersonal skills, be team oriented.

· Ability to establish and maintain effective working relationships with industry professionals, internal City staff, and the general public by communicating effectively, both verbally and in writing.

· Ability to handle stressful situations.

· Ability to use GIS and Windows based software.

· Ability to take and transcribe minutes at meetings.

Job Type: Full-time

Pay: $25.20 - $28.80 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Oshkosh, WI 54901: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Work Location: In person

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