I. Primary Function:

A. Maintains accounts payable paid vendor invoice file.

B. Maintains capital projects in progress file.

C. Processes all vendor invoices for payment; matches receipts to invoice, verifies price and approval, codes for distribution, vouchers, and balances A/P file.

II. Major Responsibilities:

A. Receives and processes for payment all invoices on raw materials, supplies, maintenance parts, goods and services, employee expenses, etc.

B. Assigns charges on invoices to appropriate departments and accounts.

C. Assigns vendor numbers for new vendors.

D. Vouchers all invoices for input by data entry.

E. Communicates to vendors any changes made on invoices.

F. Approves edits before checks are cut.

G. Answers vendor questions as needed.

H. Posts daily batch amounts to weekly accounts payable report.

I. Establishes and maintains vendor files.

J. Totals and balances daily batches to weekly accounts payable report.

K. Closes out capital projects in progress.

L. Updates quarterly expenditures against capital budget.

M. Performs other duties as directed.

III. Key Working Relationships:

A. Reports to Chief Accountant who provides general supervision and policy guidance concerning the nature and scope of work as well as specific assignments.

B. Maintains close working relationship with Purchasing Agent to ensure proper pricing and cost file adjustments.

C. Maintains close working relationship with other employees in accounting department in order to ensure proper transmittal of information.

D. Keeps Chief Accountant informed with timely and sufficient information on all aspects of accounts payable.

E. Works with other individuals and groups internally and externally to contribute to the goals of the accounting department.

IV. Position Requirements:

A. Academic:

High school education or equivalent experience.

B. Experience:

Two Years of experience in general office clerical work, with one year accounting experience.

C. Personal:

Identifies with values, philosophy and mission of Wayne Sanderson Farms. Able to perform clerical duties and mastery of office machines. Able to communicate effectively over telephone with vendors and with account and management personnel.