Job description

POSITION TITLE:

Accounts Payable Specialist

LOCATION:

HOPE Clinic Main

REPORTS TO:

Senior Accountant

EDUCATION:

Bachelor Degree in Accounting

WORK EXPERIENCE:

Minimum 2 years relevant work experience

SALARY RANGE:

$20-$25/ hour

FLSA STATUS:

Non-Exempt

POSITION TYPE:

Full-Time

LANGUAGE:

Bilingual preferred. HOPE Clinic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

JOB SUMMARY:

The Accounts Payable Specialist’s role is to complete payments, control expenses by receiving, processing, verifying, and reconciling invoices, and to provide accounting support to the finance department at HOPE Clinic.

DUTIES AND RESPONSIBILITIES:

• Keep track of all payments and expenditures, including purchase orders, invoices, statements, etc.;
• Reconcile processed work by verifying entries and comparing system reports to balances;
• Pay vendors by monitoring discount opportunities, scheduling pay checks and ensure payment is received for outstanding credits;
• Monitor accounts to ensure payments are up to date;
• Review all invoices for appropriate documentation and approval prior to payment;
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly;
• Research and resolve invoice or payment discrepancies;
• Verify vendor accounts by reconciling monthly statements and related transactions;
• Respond to all vendor inquiries;
• Maintain copies of vouchers, invoices or correspondence necessary for files;
• Assist in month end closing;
• Protect organization’s value by keeping information confidential;
• Attend on-site/off-site community engagement activities and on-site/off-site clinic events as needed;
• Perform other duties as assigned by Staff Accountant II and/or CFO to support HOPE Clinic’s Mission, Vision, and Values.

QUALIFICATION REQUIREMENTS:

• BA in Accounting and prior accounting experience;
• Thorough understanding of Generally Accepted Accounting Principles (GAAP);
• Strong analytical and accounting skills;
• Thorough knowledge of applicable accounts payable/ general ledger system and procedures, financial chart of accounts, and organization procedures;
• Intermediate to advanced experience with MS Word, MS Excel, and MS Outlook;
• Must be able to effectively handle multiple responsibilities simultaneously in a deadline-driven environment;
• Excellent verbal, and written communication skills and interpersonal skills;
• Ability to work independently and as part of a team and take on new tasks with high level of difficulty;
• Must have a strong work ethic and professional attitude;
• The individual will be expected to work with minimal up-front guidance and take ownership of his / her work product;
• Attention to detail and excellent data entry skills;
• Able to exhibit a high level of confidentiality;
• Must be fully vaccinated against COVID-19 with the recommended dosage.

TRAVEL REQUIREMENTS:

• Ability to travel to satellite sites and/or off-site locations for events or training as needed;
• Proof of liability and property damage insurance on vehicle used is required.

EDUCATION AND/OR EXPERIENCE:

• Bachelor Degree in Accounting with a minimum of 2 years of relevant experience;
• Experience in the medical field and non-profit administration is preferred.

AMERICANS WITH DISABILITIES SPECIFICATION:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard reach;
• Specific vision abilities required by this job include close vision requirements due to computer work;
• Light to moderate lifting (up to twenty pounds) is required;
• Ability to uphold the stress of assisting patients of diverse backgrounds;
• Regular, predictable attendance is required.

WORKING/ENVIRONMENTAL CONDITIONS:

Work is normally performed in a typical health clinic work environment which may or may not subject the employee to hazardous or unpleasant elements, noise, crowds, confined/restricted but fire hazard-approved desk spaces/rooms, and varying temperatures at the clinic. There may be occasional off-site/outdoor assignments with exposure to heat/cold, wet/humid, dry/arid air, or temperatures.

HOPE Clinic is a smoke free and drug-free workplace in compliance with federal guidelines.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Houston, TX 77036: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What language other than English are you fluent in?
• HOPE Clinic has mandated the COVID-19 vaccine, will this be an issue for you?

Education:

• Associate (Preferred)

Experience:

• Accounting: 2 years (Preferred)

Language:

• a language other than English (Preferred)

Work Location: In person

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