Accounting Manager - (Dedham, Marlborough & Peabody)
Job description
Job Overview: Manage the daily and month-end property level accounting functions to ensure tasks are performed timely and accurately. Supervise the Accounting staff. Provide support to the Property Controller in month-end reporting, financial analysis and other operational accounting tasks and management team support.
- Manage property accounting department staff. Manage all attendance schedules, review work, and provide training and development as needed.
- Review daily income journal and audit packs to ensure activity appropriately recorded; investigate anomalies (taxes posted, variances, transaction posted to holding account, credit card declines, high risk reports, etc.).
- Manage the Buy Efficient checkbook and purchase order process.
- Oversee the accounts payable process to insure timely submission of batches, reconciliation of vendor statements and month-end invoice accruals.
- Oversee the accounts receivable process to insure accounts are billed accurately and timely. Manage collections for overdue accounts. Ensure the advanced deposit ledger is reviewed for outstanding credit payments as well as the guest ledger for outstanding balances.
- Manage the credit card chargeback process to ensure responses are provided timely with adequate documentation.
- Interfaces with the Front Office Manager on any situation affecting the reporting and collection of income by the Front Office staff.
- Oversee the general cashiering process to ensure cash is appropriately safeguarded, deposited timely and variances reconciled and reported. Ensure credit card logs are maintained and variances are researched and resolved.
- Prepares month-end entries for the month end closing to be reviewed and approved by the Controller.
- Audit invoices for third party contractors to ensure fees are billed correctly (parking, F&B management, AV, contract labor)
- Retrieves any G/L and journal entry information needed for audit or other purposes.
- Assists with any accounting tasks during any vacancies, absences, or transitions.
- Assists with any other accounting office tasks as requested by the Controller or General Manager.
- Participates in managerial obligations as required, i.e. lobby duty, stand-up meeting, and staff meeting.
- Strong project management skills; ability to manage workflow.
- Ability to work with numbers.
- Ability to communicate orally.
- Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
- Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel. This includes nights, weekends and/or holidays.
- All employees must maintain a neat, clean and well-groomed appearance (specific standards available).
- Employee is always required to take on the responsibility and wear appropriate Personal Protective Equipment (PPE) as determined by position and duties.
- Complies with health and safety rules, regulations and procedures to maintain a safe environment.
- Three to five years of accounting/bookkeeping experience or an equivalent combination of training and experience.
- Degree (or degree in process) in accounting preferred.
- Some work experience in the hospitality industry preferred
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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