Team Administrative Assistant

Global Telecommunications Contractor

Up to £220 a day

London

I am delighted to be partnering with a global telecommunications contractor with their search for a temporary administrative assistant. This role will be supporting the People Team, that are going through exciting changes.

Key Responsibilities:

• Diary Management – responsible for maintaining team meetings, including arranging other meetings as necessary.
• Travel Arrangements – all work-related travel arrangements including visas, flights, accommodation, and itineraries, ensuring adequacy and cost effectiveness of all arrangements for the team.
• Meeting / Event Support – organise meetings as required, including identifying and managing appropriate cost-effective venues / facilities, preparing documentation (such as presentations, agendas, minutes, packs, papers, and notes), and taking minutes when required.
• Act as first point of contact for telephone enquiries / fielding calls for the People team.
• People Team inbox management – fielding, answering and distributing enquiries for action where needed.
• Learning and Development – providing full administration support from beginning to end
• Project support – including co-ordination, administration, dealing with third parties, maintaining documentation / plans, etc.
• Supporting review of management accounts on a monthly basis following up with Finance as appropriate.
• Administration – assisting in general administration (including expense reports, dealing with post, stationery, room bookings), processing invoices and purchase orders, management and maintenance of team records (e.g. leave, absence), guest list
• Responsibility for ownership of key touch-points in employee life cycle to ensure on brand & living up to People promise
• Responsibility for facilitating free flight bookings and tracking.
• Responsibility for the use and reconciliation of the corporate card.

Skills Required:

• Able to handle sensitive and confidential employee information with confidence
• Highly organised and pro-active approach to work
• Excellent written and verbal communication skills, with good overall standard of English
• Great attention to detail
• Able to manage own workload confidently whilst working well as part of a team
• Good interpersonal and relationship building skills at all levels
• Good proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).