Minimum Requirements

Minimum & Preferred Requirements

Education:

• Four year degree from an accredited college or university preferred, or equivalent combination of education and experience

Experience:

• Three years minimum experience with a variety of audio visual systems, including but not limited to: house and portable sound, lighting and projectors, audio mixing consoles, live audio EQ, audio engineering, streaming and related software technology, and coordination with production companies required. Experience with Extron and Crestron systems preferred
• Experience with multi-media/AV functions including video conferencing for hybrid meetings/events required
• Experience with video production equipment to include multi-camera or single camera production, video switchers, audio, lighting, and editing systems (audio and video) preferred
• Experience installing or setting up, configuring, supporting & solving technical issues for AV systems that include control, video conferencing, and other live event AV devices connected to a computer network.
• Experience in the production and execution of meetings, conferences and special events including hands-on experience with production and inventory control required
• Experience in light rigging and the firm understanding of safety requirements around such acitivity
• Experience providing work direction and supervision to staff in a high-volume, customer-service environment required
• Ability to read and interpret electronic and hard copy schematics, show flows, and other event production documentation.
• Experience with basic fire and life safety policies and emergency evacuation procedures for meeting and event planning and crowd control management required
• Experience with meeting and event scheduling software, diagramming software, PowerPoint, databases, and payroll software or similar programs preferred
• Experience with Event Management System – Enterprise Version (EMS) and Meeting Matrix or similar preferred
• Experience with the needs and requirements of patrons with disabilities and ADA guidelines preferred
• Experience working with a variety of contracted services preferred
• Experience with basic meeting room audio visual equipment required. Knowledge and experience in professional quality audio visual equipment including concert sound, lighting, video and multi-media preferred
• Experience in the college union field, related higher education areas, or in the meeting, hospitality, and special events industry performing related audio visual functions preferred
• Experience supervising and working directly with traditional aged college students preferred
• Experience planning events with creative audio visual needs

Licenses & Certifications:

• CPR, First Aid, and AED certification required (certifications may be obtained within first month of employment)
• A valid California Drivers’ License and proof of automobile insurance is required

Trainings:

• Sexual Harassment Prevention for Supervisors
• Data Security & Privacy

PERFORMANCE EXPECTATIONS

• Must professionally represent the Aztec Student Union, Associated Students and San Diego State University at all times
• Commitment to values of diversity, multi-culturalism and higher education
• Commitment to sustainable practices in accordance with the facility’s LEED Platinum Certification and LEED Existing Building Maintenance and Operations (EBOM)
• Commitment to a high standard of safety and ability to communicate and train safety policies and procedures to staff
• Must be self-motivated, self-starter and perform with minimal direction and supervision
• Must be able to facilitate meetings, trainings and orientations in a professional manner

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge of live event production and some post-production editing

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Ability to present a consistent, positive approach to students and all internal and external contacts by being courteous, respectful, helpful and cooperative at all times
• Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
• Ability to operate a computer with proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Ability to gather and organize data, draw logical conclusions and discern implications
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Strong ability to lead and motivate part-time student employees and volunteers
• Ability to interpret and communicate policies and procedures
• Ability to adapt to and work in an environment of constant change, growth and frequent interruptions

COMPENSATION

Starting range: $70,000 - $75,000 per year

SCHEDULE & WORKING CONDITIONS

This is a regular, full-time exempt position. Flexibility and willingness to work long and irregular hours and days, including evenings, weekends and holidays as needed by event schedule.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work conditions may vary depending upon the location of programs; programs may occur indoors and outdoors, therefore requiring exposure to a variety of elements. While working indoors, the lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. While working outdoors, the work environment may involve exposure to various elements including but not limited to: sun, heat/cold, dust, pollens and other environmental risks.

This position may also call for occasional business-related driving.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements include talking, listening, sitting, standing, walking, manual dexterity, eye-hand coordination, use of office equipment including but not limited to computers, scanners, printers, telephones, copiers, fax machines, digital cameras, corrected vision and hearing to standard range.

Depending on meeting and event requirements, physical demands may require standing and walking for extended lengths of time and may require lifting, pushing, pulling, moving and carrying items up to 50 pounds (unassisted) and 75 pounds (with assistance), and using ladders and high scissor lifts.

RELATIONSHIPS

Inside the Organization:

• Reports to the Aztec Student Union Director and works closely with the Aztec Student Assistant Director of Operations
• Supervises (1) full-time Technical Services Supervisor and approximately (25) part-time Audio Visual Technicians and works collaboratively with, and provides daily work direction and on-site supervision, in absence of Aztec Student Union Assistant Director of Operations, to forty-five (45) part-time Operations staff (part-time staffing numbers are approximate)
• Works closely with the Student Union Team in scheduling and executing events
• Works with various A.S. Boards and Committees as assigned
• Works with various A.S. departments as needed when audio-visual services are identified

Outside the Organization:

• Provides work direction and oversight to contract services personnel as needed

• Ensures proper scheduling and approval for program-related activities and services through departments including but not limited to: SDSU Environmental Health & Safety, University Police Department, SDSU Facilities Services, California State Fire Marshal, SDSU Business & Financial Affairs, SDSU Student Affairs and Aztec Shops

EMPLOYMENT CATEGORY: Full-Time, Hourly, Exempt, Grade 13

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position