Job description

Job Description

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Job Title: SUPERINTENDENT and HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Location: El Reno Campus

Reports To: Superintendent and Human Resources Director

FLSA Status: Non-Exempt, Hourly, 12 Months

Job Group: R

Benefits: Employee, Health, Dental, Vision and Life Insurance; Sick, Personal and Community Service

Leave; Paid Teacher Retirement; $2400 Flex Benefit Allowance; $2000 Employee Tuition

Assistance Reimbursement

TC Job Code: 9

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SUMMARY

Provide assistance to the Superintendent, Assistant Superintendent, Human Resources department and other district staff.

EDUCATION and/or EXPERIENCE

High school diploma or GED, with a minimum of 5 years related experience. Preference may be given for experience in education, human resources and/or a similar field.

ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

Maintain confidentiality of all school and personnel related issues.

• Serves as minute clerk to the Board of Education. To include: Working closely with election board officials, county clerk, and newspapers in preparation and filing of school district's legal documents to conform with statutes.
• Preparing tentative and final agenda and posting prior to board meetings. This includes the preparation of addendums and/or gathering of documents/contracts needed for board signature.
• Attending all board meetings and taking minutes. Prepares and formulates unapproved and approved minutes and ensures copies are distributed and proper signatures are obtained.

Work closely with the superintendent and the Oklahoma State Department of Education, Oklahoma Department of Career Technology Education, Oklahoma State School Board Association, and Oklahoma Association of Career and Technology Education in maintaining compliance standards and the tracking of all board member's continuing education credits.

Maintains board member travel attendance records. Provides reports as required.

Assures all activities related to the Board follow established format, rules, and Open Meeting Act law.

Responsible for making travel arrangements and conference/meeting reservations as directed.

Prepare annual planning packet for Oklahoma Dept. of Career and Technology Education.

Responsible for the development of presentations as directed.

Communicate with sending school superintendents regarding monthly superintendent meetings and other correspondence.

Maintain policy manual and ensure updates are posted on internal and external sites.

Update job descriptions, post job and advertise as directed. Schedule interviews and assist in preparation of interview packets.

Process all part-time employee new hire packets – input information into iVisions, process I9 forms, create contracts as needed.

Send perspective employees background check and pre-employment drug screen authorizations and schedule fingerprints for new hires.

Maintain wellness program, new employee handbook, staff directory, annual sex offender and violent crime offender searches, inclement weather database, GCN training and other items as directed.

Assist with event scheduling and planning for Superintendent, HR and/or Professional Development (PD) activities in all aspects as directed.

Implement, maintain and train employees on Frontline PD software. Assist with questions and be liaison between employee and software support.

Attend instructional and support professional development committee meetings. Compile, distribute and/or track surveys, attendance, feedback and other information gathered during PD events.

Assist in growing the PD offerings to support staff and ensure compliance with state regulations for faculty PD trainings.

Focuses on being a leader within the organization through personal accountability, active problem solving and positive forward thinking.

Represents the District in a professional manner.

OTHER SKILLS AND ABILITIES

Excellent mathematical and typing skills; organizational & decision making skills; handle pressure; personal integrity; bondable; personable and congenial attitude with visitors, school employees and students; competent in all office procedures; flexible; front-office human relations; pursue professional growth; and business awareness of any irregularities. Proficiency in various computer software such as Microsoft Office (Word, PowerPoint, Excel, and Outlook), Adobe Acrobat, Internet, etc. Knowledge of various office machines (i.e., copy/fax/scan machine, ten key, etc.). Ability to answer multi-line telephone.

CERTIFICATES, LICENSES, REGISTRATIONS

Notary Public or be able to obtain certification

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The primary work environment is in an office environment that regularly requires employee to sit for extended periods of time. Requires reliable, dependable and punctual attendance. The employee must occasionally lift and/or move up to 10 pounds. This is not an exhaustive list and reasonable accommodations may be made as needed.

Canadian Valley Technology Center does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities and employment. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Title IX Coordinator: Tammy Ridgeway; 405-262-2629, 6505 E Hwy 66, El Reno, OK 73036.

Job Type: Full-time

Pay: $20.08 - $21.33 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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